Some of us have never received a letter delivered by a post man. We don’t have time to write a traditional letter or the patience to wait for such a letter. However, letters have some uniqueness and they create a nostalgic feeling in our minds. An electronic mail fails to evoke the sentiments of a traditional letter though it is faster and more convenient. Formal letters still play an important role in the life of modern man.
There are two types of letters: Formal Letters and Informal Letters. Formal letters are actually business letters . They also include letters of application and letters written to government officials.
Formal letters can be classified as follows: Business letters – letters sent to firm and individuals on business matters , letters to the editor – expressing public opinion, views or registering protest and Official letters – letters to officials for making requests or sending applications etc.
A formal letter contains the following: 1. Sender’s address, 2. Date of writing, 3. Receiver’s designation & address, 4. Salutation or Greeting, 5. Subject: A phrase containing key-words , 6. Body of letter in three parts: (i) Introduction, (ii) Main content, (iii) Conclusion, 7. Subscription, 8. signature: Sender’s signature with name.