In the 21st century, technological advancements have changed the face of the world. One such technological advancement is the electronic mail or e-mail. An e-mail is a store and forward method of composing, sending, storing and receiving messages over electronic communication systems.
An effective email should be clear, concise, organized, brief and to the point. Clarity and conciseness are the keys to write a formal e-mail. Subject is very important in an e-mail. Most recipients first have a look at the subject line before opening an email and do not open it if there is no clear subject.
An e-mail is a faster way of communication as compared to a letter. While a letter takes days to reach the recipient, an e-mail takes a few seconds. For most of us, email is the most common form of business communication so it’s important to get it right. Although emails usually aren’t as formal as letters, they still need to be professional to present a good image in the eyes of the person who reads them. People want to read emails quickly, so it is important to keep the sentences short and clear. Also, it is necessary to pay careful attention to grammar, spelling and punctuation.