Staffing - Concept

Staffing refers to the management process which aims at filling various posts identified in an organisation structure. It commences with workplace planning and includes functions like recruitment, selection, training, development, compensation, performance appraisal and promotion. Staffing function is required because of growing size of organisation, rapid advancement of technology and complicated behaviour of human beings. Features of staffing:
•    pervasive function,
•    concerned with people,
•    wide scope and continuous function,
•    pervasive function performed by all the managers at all levels of an organization,
•    concerned with people and deals with employees both as individuals and as a group.
Scope includes broad range of activities like recruitment, selection, placement, training and promotions etc. Importance of staffing:
•    helps in obtaining competent personnel,
•    ensures high performance,
•    guarantees continuous survival and growth,
•    assures optimum utlisation of human resources,
•    improves job satisfaction and
•    affirms achievement of organisational goals.
Human resource management (HRM) is defined as a set of functions performed for acquiring, training, maintaining and motivating, human resources for achieving personal, business and social objectives of an enterprise. HRM aims at planning, developing and administering policies and programmes to ensure effective utiisation of human resources, desirable working relationships among all the members and enhancement of individual capabilities through proper training and development. Scope of HRM includes:
•    maintaining labour relations and union management relations,
•    handling grievance and complaints,
•    providing for social security
•    welfare of employees and
•    avoiding legal complications.
Evolution of HRM has undergone stages like labour welfare stage, personnel management and HRM stage. The process of staffing involves compensation, performance appraisal and promotion and carrer planning.


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  • Q1

    Staffing means


    To put people to jobs


    Staffing simply means putting people to jobs.

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  • Q2

    Direct financial payments cannot be


    in the form of perquisites.


    Direct financial payments cannot be in the form of perquisites. It includes wages, salaries that can be paid either daily, monthly or according to the piece work.

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  • Q3

    Define Human Resource Management.


    According to French Wendell, ‘‘Human Resource Management is the recruitment, selection, development, utilisation, compensation and motivation of human resources of the organisation.’’

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  • Q4

    N.R.Narayanmurthy of Infosys says, “Our assets walk out of the door each evening, we have to make sure that they come back the next morning”. Which function of management does this quote relate to? Explain the importance of this function.


    This statement relates to staffing function.

    The importance of staffing is:

    i. Staffing helps in discovering and obtaining competent personnel for various jobs.

    ii. It makes for higher performance by putting right person on the right job.

    iii. It ensures the continuous survival and growth of the enterprise through the succession planning for managers.

    iv. It ensures optimum utilization of the human resources by avoiding over manning. It prevents under utilistion of personnel and high labour cost.

    v. It improves job satisfaction and morale of employees through objective assessment and fair rewarding of their contribution.

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  • Q5

    Mr Nitin Kumar, owns a car part manufacturing unit. He feels that the Staffing function performed by the HR department is a waste of resources. Is he correct in his approach? Give any four reasons to support your answers.


    No Mr Nitin is not correct in his approach.

    Efficient staff can help to attain number one position in market and inefficient staff can bring the reputation of the organisation down. The performance of an organisation depends upon the performance of its employees.

    Importance of staffing:

    I. Filling the roles by obtaining competent personnel: Staffing function is needed to fill the job position. there will be no use of job position unless and until these are occupied by employees and it is through staffing function only that employees are appointed to fill the vacant job.

    II. Placing right person at the right job: Staffing ensures better performance by placing right person on the right job by proper recruitment and selection. Employees are placed at the position according to their qualifications.

    III. Growth of enterprise: By appointing efficient and qualified staff, staffing ensures continuous survival and growth of the enterprise.

    IV. Optimum utilization of human resources: Through manpower planning and job analysis we can find out the number of employees and type of employees required in the organization. So there are no chances of over manning and underutilization of personnel.

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