Formal Letter

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  • Q1

    Write a letter to a sports firm ordering some sports equipment.


    223, Queen's Avenue,

    Park Lane,

    New Delhi - 110065.

    18th November, 20XX.

    Messrs Arora & Co.,

    Sports Goods Manufacturers,

    Industrial Extension,


    Uttar Pradesh.

    Order for Sports Equipment

    Dear Sir,

    Kindly send by courier parcel, payable on delivery, the following articles:

    1. Cricket bats (Superior quality) 10 pieces

    2. Cricket balls (A-one) 3 dozens

    3. Badminton Racquets (Superior quality) 1 dozen

    4. Shuttle cocks 2 dozens

    Please also enclose the bill and a copy of your latest catalogue along with the parcel.

    Yours sincerely,

    Reema Nautiyal

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  • Q2

    You have shifted to B-301, Krishna Apartment, Indirapuram from A-60, Mayur Vihar, Phase-II, New Delhi. Write a letter to the postmaster requesting him to redirect your letters to the new address. Sign your name as Asha Bhutani.


    B-301, Krishna Apartment,
    Ghaziabad - 201002.

    20th May, 20XX.

    The Postmaster,
    Sub Post Office,
    Mayur Vihar, Phase II,
    New Delhi - 110056.

    Change of Address


    I would like to inform you that we have now shifted to B-301, Krishna Apartment, Indirapuram. Therefore, I request you to redirect all the letters and parcels sent at our previous address, A-60, Mayur Vihar, Phase II, to our new address. We will be grateful for this favour.

    Yours faithfully,

    Asha Bhutani

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  • Q3

    Write a letter to the editor of a newspaper giving your views on the disturbance caused by loudspeakers and vehicles in your area.



    Opp. Rajmahal Hotel,

    A.T. Road, Guwahati.

    12th December, 20XX.

    The Editor,

    The Assam Tribune,



    Noise Pollution in A.T. Road

    Dear Sir,

    Through your esteemed daily, I would like to draw the attention of all the right-thinking people and the authorities to the noise pollution prevalent in A.T. Road.

    Due to poor traffic control, the road is crammed most of the time and the vehicles keep honking unnecessarily. Loudspeakers, places of worship, marriages and shopping complexes also contribute in disturbing the peace of the area. Even at night there is no respite.

    In the interest of the people living here, especially school students, this problem needs to be urgently sorted out. I request the district authorities to take proper action as the situation is just worsening.

    Yours truly,

    Karan Singh

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  • Q4

    You study in Sterling Public School, Lucknow. As you are suffering from severe cold and cough, write a leave application to your principal.


    12/B, Vaibhav Khand,

    Gomti Nagar,

    Lucknow – 227105.

    10th July 20XX.

    The Principal,

    Sterling Public School,

    Lucknow – 227087.

    Application for Leave

    Dear Sir,

    I would like to inform you that I am unable to attend the classes for the next five days as I am suffering from severe cold and cough. The doctor has advised me to take precautions and remain indoors.

    I will be extremely grateful if I am granted leave from July 11 to July 15. I am enclosing the medical certificate with this application.

    Yours obediently,

    Smriti Rastogi

    Roll No. 12, Class VI

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  • Q5

    Write a letter to the sub-inspector of a police station reporting about the theft of your bicycle.



    Safdarjung Enclave,

    New Delhi – 110034.

    16th March, 20XX.

    Sub-Inspector of Police,

    Hauz Khas Police Station,

    New Delhi – 110024.

    Theft of Bicycle


    I would like to inform you about the theft of my bicycle which has gone missing from the parking lot of my school premises since yesterday. I study in Hauz Khas Public School.

    I cycled to school yesterday and parked my bicycle in the cycle-stand at around 7:30 a.m. I did not forget to tie a chain and lock for safety. However, when I returned at 3 'o' clock in the afternoon, I saw that my bicycle was missing. I could not find it anywhere. I immediately reported to the principal who asked the authorities to look into the matter. They are trying on their side but I felt that it would be better if I file an F.I.R. with you as well.

    Mine was a bright red Hercules MTB. My name is etched on the inside of the seat. I purchased it from Raman Brothers, Green Park in January.

    I hope these details will help you in your investigation. I will be grateful if you help me to find my bicycle.

    Yours faithfully,

    Subroto Das

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