Under Imprest system of petty cash book, the petty cashier is a given a definite sum at the beginning of a certain period. This amount is called imprest amount.
Posting is the process of transferring entries from journal or subsidiary books to the ledger. Posting is the next step in the accounting cycle after journalising.
Sub-division of the journal into various books recording transactions of similar nature are called special purpose books such as cash book, purchases book, sales book, purchases return book, sales return book and journal proper.
Cash book is a journal as well as a ledger. It is a journal since cash and bank transaction are first recorded in it and a ledger since it serves the purpose of a cash account also. When a cash book is prepared, no separate cash account is opened in the ledger.
The page number or folio number of the ledger account where the posting has been made from the journal is recorded in the Ledger Folio (L.F.) column of the journal.
For example, if we make a posting in Machinery A/c which is prepared at page 30 of the ledger, we shall write 30 in the L.F. column against Machinery A/c in the Journal.
Returns Outward book is maintained to record the goods or materials returned to the suppliers from whom they had been purchased, whereas Returns Inward Book is maintained to record the goods or materials returned by the purchaser (customer) that had been sold on credit.
Returns Outward book is also known as Purchases Returns book, whereas Returns Inward book is also known as Sales Returns book.
Returns inward is deducted from Sales in the Trading Account, whereas Returns Outward is deducted from the Purchases in the Trading Account.
Contra entries means entries which are recorded on both sides of cash book and signified by writing ‘C’ in the ledger folio.
When cash is deposited into the bank or when cash is withdrawn from the bank for use in the office, each such transaction affects both ‘Cash Column’ as well as ‘Bank Column’ and the transaction is therefore recorded on both sides of cash book. Such entries, the double entry of which is completed in the cash book itself are called contra entries.
Posting is the process of transferring entries from journal or subsidiary books to the ledger.
The following rules should be observed while posting entries in the ledger:
The purpose of maintaining subsidiary journal are:
Petty cash book is the book which is used for the purpose of recording expenses involving small amounts. Besides petty expenses, receipts from main cash are recorded.
Petty cash book is maintained by Petty Cashier and acts as the Petty Cash account.
Under Imprest system of petty cash, an estimate is made of amount required for petty expenses for a period (for a week or a month). The amount so ascertained is given to the Petty Cashier in the beginning of a period. The amount paid by him during the period. Thus he/she will again have the fixed amount in the beginning of the new period reimbursed. This amount is called imprest money and this system of paying advance in the beginning and reimbursing the amount spent from time to time is called imprest system.
Date | Particulars | ₹ |
04 | M/s Gupta Traders returned the goods | 1,500 |
10 | Goods returned from M/s Harish Traders | 800 |
18 | M/s Rahul Traders returned the goods not as per specifications | 1,200 |
28 | Goods returned from Sushil Traders | 1,000 |
Sales Return Book (July 2017) |
||||
Dt. |
Invoice |
Name of Supplier (Account to be Debited) |
L.F |
₹ |
4 |
|
Gupta Traders |
|
1,500 |
10 |
|
Harish Traders |
|
800 |
18 |
|
Rahul Traders |
|
1,200 |
28 |
|
Sushil Traders |
|
1,000 |
|
|
Sales Return A/c Dr. |
|
4,500 |
Date | Particulars | ₹ |
5 | Returned goods to M/s Kartik Traders | 1,200 |
10 | Goods returned to Sahil Pvt. Ltd | 2,500 |
17 | Goods returned to M/s Kohinoor Traders for list price ₹2,000 less 10% trade discount. | |
28 | Return outwards to M/s Handa Traders | 550 |
Purchase Return Book (April 2017) |
|||||
Dt. |
Invoice |
Name of Supplier (Account to be Debited) |
L.F |
₹ |
|
5 |
|
Kartik Traders |
|
1,200 |
|
10 |
|
Sahil Pvt. Ltd |
|
2,500 |
|
17 |
|
Kohinoor Traders |
|
|
|
|
|
List Price |
2000 |
|
|
|
|
(-) 10% Trade Discount |
(200) |
|
1,800 |
28 |
|
Handa Traders |
|
550 |
|
|
|
Purchase Return A/c |
|
6,050 |
Date | Particulars | ₹ |
01 | Cash in hand | 12,500 |
04 | Cash paid to Hari | 600 |
07 | Purchased goods | 800 |
12 | Cash received from Amit | 1,960 |
16 | Sold goods for cash | 800 |
20 | Paid to Manish | 590 |
25 | Paid cartage | 100 |
30 | Paid salary | 1,000 |
Dr. Cash Book (November, 2016) Cr. |
|||||||
Dt. |
Particulars |
L.F |
₹ |
Dt. |
Particulars |
L.F |
₹ |
1 |
To Balance b/d |
|
12,500 |
4 |
By Hari |
|
600 |
12 |
To Amit |
|
1,960 |
7 |
By Purchase |
|
800 |
16 |
To Sales |
|
800 |
20 |
By Manish |
|
500 |
|
|
|
|
25 |
By Cartage |
|
100 |
|
|
|
|
30 |
By Salary |
|
1,000 |
|
|
|
|
30 |
By Balance c/d |
|
12,170 |
|
|
|
15,260 |
|
|
|
15,260 |
|
2016 (Dec 1) |
|
|
|
|
|
|
|
To Balance b/d |
|
12,170 |
|
|
|
|
Accounts in the ledger are periodically balanced, generally at the end of the accounting period, with the object of ascertaining the net position of each amount. Balancing of an account means that the two sides are totaled and the difference between them is shown on the side, which is shorter in order to make their totals equal.
The words ‘balance c/d’ are written against the amount of the difference between the two sides. The amount of balance is brought (b/d) down in the next accounting period indicating that it is a continuing account, till finally settled or closed.
In case the debit side exceeds the credit side, the difference is written on the credit side, if the credit side exceeds the debit side, the difference between the two appears on the debit side and is called debit and credit balance respectively.
The accounts of expenses losses and gains/ revenues are not balanced but are closed by transferring to trading and profit and loss account.
When cash is deposited into the bank or when cash is withdrawn from the bank for use in the office, each such transaction affects both ‘Cash Column’ as well as ‘Bank Column’ and the transaction is therefore recorded on both sides of the cash book. Such entries the double entry of which is complete in the Cash book itself are called ‘Contra entries’.
(a) Cash deposited into bank: When cash is deposited into the bank, it increases the bank balance and reduces the cash balance. Hence, it affects the Cash Column as well as the Bank Column. As such the same amount is recorded on the debit side as well as on the credit side. On the Dr. side ‘To Cash a/c’ is written and the amount is recorded in the bank column. On the Cr. side ‘By Bank A/c’ is written and the amount is recorded in the Cash Column.
Particulars |
₹ |
Debit Bank A/c (As bank is receiving the cash i.e., Debit the receiver) |
|
Credit Cash A/c (As cash is going out) |
|
For example, If we deposit ₹ 3,000 into the bank, it will be recorded in the cash book as follows:
Dt. |
Particulars |
L.F. |
Cash |
Bank |
Dt. |
Particulars |
L.F. |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
|
To Cash |
C |
|
3,000 |
|
By Bank |
C |
3,000 |
|
(b) Cash withdrawn from Bank for office use: In this case, the cash balance is increased and the bank balance is reduced. On the Dr. Side ‘To Bank A/c’ is written and the amount is recorded in Cash Column. On the Cr. side ‘By Cash A/c’ is written and the amount is recorded in Bank Column.
Particulars |
₹ |
Debit Cash A/c (As cash is coming in) |
|
Credit Bank A/c (As bank is giver i.e., Credit the giver) |
|
For example, if we withdrew ₹ 1,500 from the bank, it will be recorded in the cash book as follows:
Dt. |
Particulars |
L.F. |
Cash |
Bank |
Dt. |
Particulars |
L.F. |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
|
To Bank |
C |
1,500 |
|
|
By Cash |
C |
|
1,500 |
Cash book itself serves as the cash account and bank account. In order to indicate that these entries are not be posted to the ledger, the word “C” which stands for contra, is written on both sides in L.F. Column.
If the size of business is small one, it may be possible to enter each and every transaction in one book only, i.e., Journal, which is generally known as the book of original entry. But when the size of the business grows and the number of transactions become very large, it is no longer possible to record all transactions in one journal only. As such the journal is sub-divided into a number of special journals.
These special journals are also known as day books or special purpose books or subsidiary books. Each subsidiary book is meant for recording all the transactions of a similar nature.
Following subsidiary books are most commonly used in a business are:
Cash Book: This book is used for recording all transactions relating to cash/bank receipts and payments.
Purchase Book: This book is used for recording the credit purchase of goods.
Sales Book: This book is used for recording the credit sales of goods.
Purchase Return Book: When the goods previously purchased on credit are returned to the suppliers, such returns are recorded in this book.
Sales Return Book: When the goods previously sold on credit are returned by the customers, such returns are recorded in this book.
Bills Receivable Book: This book is used for recording the receipts of bills receivables, promissory notes from various parties. The trader is to receive payment for these bills.
Bills Payable Book: This book is used for recording the issue of bills payables, promissory notes. The trader is to receive payment for these bills.
Journal proper: This book is used for recording the transactions which cannot be recorded in any other subsidiary books.
Distinction between Trade Discount and Cash Discount:
Basis |
Trade Discount |
Cash Discount |
Meaning |
It is allowed by wholesaler or manufacturer to the retailers at a fixed percentage on the printed price list. |
It is allowed if the customer makes the payment immediately or within a fixed period. |
When allowed? |
It is allowed when goods are purchased in a specified quantity. |
It is allowed when payment is made on or before a specified date. |
Object |
Generally, it is allowed to the retailers to enable them to make some profit even if they sell the goods at their catalogue price. |
It is allowed to encourage quick or prompt payments. |
Recording |
It is not recorded separately in the books of accounts. |
It is recorded separately in the books of accounts. |
Date | Particulars | ₹ |
Cash in hand | 6,000 | |
Cash at bank | 12,000 | |
Bills receivable | 7,000 | |
Ramesh (Cr.) | 3,000 | |
Stock (Goods) | 5,400 | |
Bills payable | 2,000 | |
Rahul (Dr.) | 9,700 | |
Himanshu (Dr.) | 10,000 | |
Transactions during the month were: | ||
Date | Particulars | ₹ |
01 | Goods sold to Manish | 3,000 |
02 | Purchased goods from Ramesh | 8,000 |
03 | Received cash from Rahul in full settlement | 9,200 |
05 | Cash received from Himanshu on account | 4,000 |
06 | Paid to Ramesh by cheque | 6,000 |
08 | Rent paid by cheque | 1,200 |
10 | Cash received from Manish | 3,000 |
12 | Cash sales | 6,000 |
14 | Goods returned to Ramesh | 1,000 |
15 | Cash paid to Ramesh in full settlement | 3,700 |
Discount received | 300 | |
18 | Goods sold to Kushal | 10,000 |
20 | Paid trade expenses | 200 |
21 | Drew for personal use | 1,000 |
22 | Goods return from Kushal | 1,200 |
24 | Cash received from Kushal | 6,000 |
26 | Paid for stationery | 100 |
27 | Postage charges | 60 |
28 | Salary paid | 2,500 |
29 | Goods purchased from Sheetal Traders | 7,000 |
30 | Sold goods to Kirit | 6,000 |
Goods purchased from Handa Traders | 5,000 |
In the Books of M/s Marble Traders Journal Entries |
||||||
Date |
Particulars |
JF |
Dr. ₹ |
Cr. ₹ |
||
2017 |
|
|
|
|
||
Apr 1 |
Cash A/c |
Dr. |
|
6,000 |
|
|
|
Cash at Bank |
Dr. |
|
12,000 |
|
|
|
Bills Receivable |
Dr. |
|
7,000 |
|
|
|
Stock |
Dr. |
|
5,400 |
|
|
|
Rahul |
Dr. |
|
9,700 |
|
|
|
Himanshu |
Dr. |
|
10,000 |
|
|
|
To Capital (Bal. figure) |
|
|
45,100 |
||
|
To Bills Payable |
|
|
2,000 |
||
|
To Ramesh’s A/c |
|
|
3,000 |
||
|
(Being balance of all the assets and liabilities brought forward and difference adjusted in capital) |
|
|
|
||
Apr 1 |
Manish |
Dr. |
|
3,000 |
|
|
|
To Sales A/c |
|
|
3,000 |
||
|
(Being goods sold to Manish) |
|
|
|
||
Apr 2 |
Purchase A/c |
Dr. |
|
8,000 |
|
|
|
To Ramesh |
|
|
8,000 |
||
|
(Being goods purchased from Ramesh on credit) |
|
|
|
||
Apr 3 |
Cash A/c |
Dr. |
|
9,200 |
|
|
|
Discount Allowed A/c |
|
500 |
|
||
|
To Rahul |
|
|
9,700 |
||
|
(Being cash received in final settlement) |
|
|
|
||
Apr 5 |
Cash A/c |
Dr. |
|
4,000 |
|
|
|
To Himanshu |
|
|
4,000 |
||
|
(Being cash received) |
|
|
|
||
Apr 6 |
Ramesh |
Dr. |
|
6,000 |
|
|
|
To Bank |
|
|
6,000 |
||
|
(Being payment made to Ramesh) |
|
|
|
||
Apr 8 |
Rent |
Dr. |
|
1,200 |
|
|
|
To Bank |
|
|
1,200 |
||
|
(Being rent paid by cheque) |
|
|
|
||
Apr 10 |
Cash A/c |
Dr. |
|
3,000 |
|
|
|
To Manish |
|
|
3,000 |
||
|
(Being cash received) |
|
|
|
||
Apr 12 |
Cash |
Dr. |
|
6,000 |
|
|
|
To Sales |
|
|
6,000 |
||
|
(Being goods sold) |
|
|
|
||
Apr 14 |
Ramesh |
Dr. |
|
1,000 |
|
|
|
To Purchases Return |
|
|
1,000 |
||
|
(Being purchase return to Ramesh) |
|
|
|
||
Apr 15 |
Ramesh |
Dr. |
|
4,000 |
|
|
|
To Cash |
|
|
3,700 |
||
|
To Discount Received |
|
|
300 |
||
|
(Being payment made in full settlement and discount received) |
|
|
|
||
Apr 18 |
Kushal |
Dr. |
|
10,000 |
|
|
|
To Sales |
|
|
10,000 |
||
|
(Being goods sold to Kushal) |
|
|
|
||
Apr 20 |
Trade Expenses |
Dr. |
|
200 |
|
|
|
To Cash |
|
|
200 |
||
|
(Being trade expenses paid) |
|
|
|
||
Apr 21 |
Drawings |
Dr. |
|
1,000 |
|
|
|
To Cash |
|
|
1,000 |
||
|
(Being cash withdraw for personal use) |
|
|
|
||
Apr 22 |
Sales Return |
Dr. |
|
1,200 |
|
|
|
To Kushal |
|
|
1,200 |
||
|
(Being goods return from Kushal) |
|
|
|
||
Apr 24 |
Cash |
Dr. |
|
6,000 |
|
|
|
To Kushal |
|
|
6,000 |
||
|
(Being cash received) |
|
|
|
||
Apr 26 |
Stationery |
Dr. |
|
100 |
|
|
|
To Cash |
|
|
100 |
||
|
(Being stationery purchased) |
|
|
|
||
Apr 27 |
Postage Charges |
Dr. |
|
60 |
|
|
|
To Cash |
|
|
60 |
||
|
(Being postage charges paid) |
|
|
|
||
Apr 28 |
Salary |
Dr. |
|
2,500 |
|
|
|
To Cash |
|
|
2,500 |
||
|
(Being salary paid) |
|
|
|
||
Apr 29 |
Purchase |
Dr. |
|
7,000 |
|
|
|
To Sheetal Traders |
|
|
7,000 |
||
|
(Being goods purchased) |
|
|
|
||
Apr 30 |
Kirit |
Dr. |
|
6,000 |
|
|
|
To Sales |
|
|
6,000 |
||
|
(Being goods sold to Kirit) |
|
|
|
||
Apr 30 |
Purchase |
Dr. |
|
5,000 |
|
|
|
To Handa Traders |
|
|
5,000 |
||
|
(Being goods purchased) |
|
|
|
||
|
|
|
1,35,060 |
1,35,060 |
||
Dr. | Capital Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
To Balance c/d |
|
45,100 |
Apr 1 |
By Balance b/d |
|
45,100 |
|
|
|
45,100 |
|
|
|
45,100 |
|
|
|
|
May 1 |
By Balance b/d |
|
45,100 |
Dr. | Cash Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 1 |
To Balance b/d |
|
6,000 |
Apr 15 |
By Ramesh |
|
3,700 |
Apr 3 |
To Rahul |
|
9,200 |
Apr 20 |
By Trade Expenses |
|
200 |
Apr 5 |
To Himanshu |
|
4,000 |
Apr 21 |
By Drawings |
|
1,000 |
Apr 10 |
To Manish |
|
3,000 |
Apr 26 |
By Stationery |
|
100 |
Apr 12 |
To Sales |
|
6,000 |
Apr 27 |
By Postage Charges |
|
60 |
Apr 24 |
To Kushal |
|
6,000 |
Apr 28 |
By Salary |
|
2,500 |
|
|
|
|
Apr 30 |
By Balance c/d |
|
26,640 |
|
|
|
34,200 |
|
|
|
34,200 |
May 1 |
To Balance b/d |
|
26,640 |
|
|
|
|
Dr. | Bank Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 1 |
To Balance b/d |
|
12,000 |
Apr 6 |
By Ramesh |
|
6,000 |
|
|
|
|
Apr 8 |
By Rent |
|
1,200 |
|
|
|
|
Apr 30 |
By Balance c/d |
|
4,800 |
|
|
|
12,000 |
|
|
|
12,000 |
May 1 |
To Balance b/d |
|
4,800 |
|
|
|
|
Dr. | Purchases Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 2 |
To Ramesh |
|
8,000 |
Apr 31 |
By Balance c/d |
|
20,000 |
Apr 29 |
To Sheetal Traders |
|
7,000 |
|
|
|
|
Apr 30 |
To Handa Traders |
|
5,000 |
|
|
|
|
|
|
|
20,000 |
|
|
|
20,000 |
Dr. | Sales Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
To Balance c/d |
|
25,000 |
Apr 1 |
By Manish |
|
3,000 |
|
|
|
|
Apr 12 |
By Cash |
|
6,000 |
|
|
|
|
Apr 18 |
By Kushal |
|
10,000 |
|
|
|
|
Apr 30 |
By Kirit |
|
6,000 |
|
|
|
25,000 |
|
|
|
25,000 |
Dr. | Kushai's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 18 |
To Sales |
|
10,000 |
Apr 22 |
By Sales Return |
|
1,200 |
|
|
|
|
Apr 24 |
By Cash |
|
6,000 |
|
|
|
|
Apr 30 |
By Balance c/d |
|
2,800 |
|
|
|
10,000 |
|
|
|
10,000 |
May 1 |
To Balance b/d |
|
2,800 |
|
|
|
|
Dr. | Discount Received Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
To Balance c/d |
|
300 |
Apr 15 |
By Ramesh |
|
300 |
|
|
|
300 |
|
|
|
300 |
Dr. | Manish's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 1 |
To Sales |
|
3,000 |
Apr 12 |
By Cash |
|
3,000 |
|
|
|
3,000 |
|
|
|
3,000 |
Dr. | Rahul's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 1 |
To balance b/d |
|
9,700 |
Apr 3 |
By Cash |
|
9,200 |
|
|
|
|
Apr 3 |
By Discount Allowed |
|
500 |
|
|
|
9,700 |
|
|
|
9,700 |
Dr. | Humanshu's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 1 |
To Balance b/d |
|
10,000 |
Apr 15 |
By Cash |
|
4,000 |
|
|
|
|
Apr 30 |
By Balance c/d |
|
6,000 |
|
|
|
10,000 |
|
|
|
10,000 |
May 1 |
To Balance b/d |
|
6,000 |
|
|
|
|
Dr. |
Bills Receivable Account |
Cr. |
|||||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
||
2017 |
|
|
|
2017 |
|
|
|
||
Apr 1 |
To Balance b/d |
|
7,000 |
Apr 30 |
By Balance c/d |
|
7,000 |
||
|
|
|
7,000 |
|
|
|
7,000 |
Dr. | Stock Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 1 |
To Balance b/d |
|
5,400 |
Apr 30 |
By Balance c/d |
|
5,400 |
|
|
|
5,400 |
|
|
|
5,400 |
May 1 |
To Balance b/d |
|
5,400 |
|
|
|
|
Dr. | Bills Payable Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
To Balance c/d |
|
2,000 |
Apr 1 |
By Balance b/d |
|
2,000 |
|
|
|
2,000 |
|
|
|
2,000 |
|
|
|
|
May 1 |
By Balance b/d |
|
2,000 |
Dr. | Ramesh's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 6 |
To Bank |
|
6,000 |
Apr 1 |
By Balance b/d |
|
3,000 |
Apr 14 |
To Purchase Return |
|
1,000 |
Apr 2 |
By Purchase |
|
8,000 |
Apr 15 |
To Cash |
|
3,700 |
|
|
|
|
Apr 18 |
To Discount Received |
|
300 |
|
|
|
|
|
|
|
11,000 |
|
|
|
11,000 |
Dr. | Discount Allowed Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 3 |
To Rahul |
|
500 |
Apr 30 |
By Balance c/d |
|
500 |
|
|
|
500 |
|
|
|
500 |
Dr. | Rent Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 8 |
To Bank |
|
1,200 |
Apr 30 |
By Balance c/d |
|
1,200 |
|
|
|
1,200 |
|
|
|
1,200 |
Dr. | Purchases Return Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
To Balance c/d |
|
1,000 |
Apr 14 |
By Ramesh |
|
1,000 |
|
|
|
1,000 |
|
|
|
1,000 |
Dr. | Trade Expenses Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 20 |
To Cash |
|
200 |
Apr 30 |
By Balance b/d |
|
200 |
|
|
|
200 |
|
|
|
200 |
Dr. | Drawings Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 21 |
To Cash |
|
1,000 |
Apr 30 |
By Balance c/d |
|
1,000 |
|
|
|
1,000 |
|
|
|
1,000 |
Dr. | Sales Return Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 22 |
To Kushal |
|
1,200 |
Apr 30 |
By Balance c/d |
|
1,200 |
|
|
|
1,200 |
|
|
|
1,200 |
Dr. | Stationery Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 26 |
To Cash |
|
100 |
Apr 30 |
By Balance c/d |
|
100 |
|
|
|
100 |
|
|
|
100 |
Dr. | Postage Charges Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 27 |
To Cash |
|
60 |
Apr 30 |
By Balance c/d |
|
60 |
|
|
|
60 |
|
|
|
60 |
Dr. | Salary Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 28 |
To Cash |
|
2,500 |
Apr 30 |
By Balance c/d |
|
2,500 |
|
|
|
2,500 |
|
|
|
2,500 |
Dr. | Sheetal Traders' Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
By Balance c/d |
|
7,000 |
Apr 29 |
By Purchase |
|
7,000 |
|
|
|
7,000 |
|
|
|
7,000 |
Dr. | Kirit's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
To Sales |
|
6,000 |
Apr 30 |
By Balance c/d |
|
6,000 |
|
|
|
6,000 |
|
|
|
6,000 |
May 1 |
To Balance b/d |
|
6,000 |
|
|
|
|
Dr. | Handa Trader's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Apr 30 |
To Balance c/d |
|
5,000 |
Apr 30 |
By Purchase |
|
5,000 |
|
|
|
5,000 |
|
|
|
5,000 |
|
|
|
|
May 1 |
By Balance b/d |
|
5,000 |
Date | Particulars | ₹ |
01 | Goods sold to Sachin | 5,000 |
04 | Purchase from Kushal Traders | 2,480 |
06 | Sold goods to Manish Traders | 2,100 |
07 | Sachin returned goods | 600 |
08 | Returns to Kushal Traders | 280 |
10 | Sold to Mukesh | 3,300 |
14 | Purchased from Kunal Traders | 5,200 |
15 | Furniture purchased from Tarun | 3,200 |
17 | Bought of Naresh | 4,060 |
20 | Return to Kunal Traders | 200 |
22 | Return inwards from Mukesh | 250 |
24 | Purchased goods from Kirit & Co. for list price of less 10% trade discount | 5,700 |
25 | Sold to Shri Chand goods Less 5% trade discount | 6,600 |
26 | Sold to Ramesh Brothers | 4,000 |
28 | Return outwards to Kirit and Co. less 10% trade discount | 1,000 |
28 | Ramesh brothers returned goods | 500 |
Date |
Particulars |
L.F. |
Dr. ₹ |
Cr. ₹ |
Feb 15 |
Furniture A/c |
|
3,200 |
|
|
To Tarun |
|
|
3,200 |
|
(Being furniture purchased from Tarun) |
|
|
|
Purchase Book |
||||
Date |
Invoice |
Name of the Supplier (Account to be Credited) |
L.F |
₹ |
2017 |
|
|
|
|
Feb 4 |
|
Kushal Traders |
|
2,480 |
Feb 14 |
|
Kunal Traders |
|
5,200 |
Feb 17 |
|
Naresh |
|
4,060 |
Feb 24 |
|
Kirit & Co (₹5,700 – 10% Trade Discount) |
|
5,130 |
|
|
Purchase Account |
|
16,870 |
Sales Book |
||||
Date |
Invoice |
Name of the Customer (Account to be Debited) |
L.F |
₹ |
2017 |
|
|
|
|
Feb 1 |
|
Sachin |
|
5,000 |
Feb 6 |
|
Manish Traders |
|
2,100 |
Feb 10 |
|
Mukesh |
|
3,300 |
Feb 25 |
|
Shri Chand goods (₹6,600 – 5% Trade Discount) |
|
6,270 |
Feb 26 |
|
Ramesh Brothers |
|
4,000 |
|
|
Sales Account |
|
20,670 |
Purchase Return Book |
||||
Date |
Debit Note |
Name of the Supplier (Account to be Debited) |
L.F |
₹ |
2017 |
|
|
|
|
Feb 8 |
|
Kushal Traders |
|
280 |
Feb 20 |
|
Kunal Traders |
|
200 |
Feb 28 |
|
Kirit & Co (₹1,000 – 10% Trade Discount) |
|
900 |
|
|
Purchase Return Account |
|
1,380 |
Sales Return Book |
||||
Date |
Credit Note |
Name of the Customer (Account to be Credited) |
L.F |
₹ |
2017 |
|
|
|
|
Feb 07 |
|
Sachin |
|
600 |
Feb 22 |
|
Mukesh |
|
250 |
Feb 28 |
|
Ramesh Brothers |
|
500 |
|
|
Sales Return Account |
|
1,350 |
Dr. | Sales Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Balance c/d |
|
20,670 |
Feb 28 |
By Sundries as per Sales Book |
|
20,670 |
|
|
|
20,670 |
|
|
|
20,670 |
Dr. | Puchases Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Sundries as per Purchase Book |
|
16,870 |
Feb 28 |
By Balance c/d |
|
16,870 |
|
|
|
16,870 |
|
|
|
16,870 |
Dr. | Sales Return Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Sundries as per Sales Return Book |
|
1,350 |
Feb 28 |
By Balance c/d |
|
1,350 |
|
|
|
1,350 |
|
|
|
1,350 |
Dr. | Purchases Return Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Balance c/d |
|
1,380 |
Feb 28 |
By Sundries as per Purchase Return Book |
|
1,380 |
|
|
|
1,380 |
|
|
|
1,380 |
Dr. | Kushal Traders Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 8 |
To Purchase Return |
|
280 |
Feb 4 |
By Purchase |
|
2,480 |
Feb 28 |
To Balance c/d |
|
2,200 |
|
|
|
|
|
|
|
2,480 |
|
|
|
2,480 |
|
|
|
|
Mar 1 |
By Balance c/d |
|
2,200 |
Dr. | Kunal Trader's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 20 |
To Purchase Return |
|
200 |
Feb 14 |
By Purchase |
|
5,200 |
Feb 20 |
To Balance c/d |
|
5,000 |
|
|
|
|
|
|
|
5,200 |
|
|
|
5,200 |
|
|
|
|
Mar 1 |
By Balance b/d |
|
5,000 |
Dr. | Naresh's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Balance c/d |
|
4,060 |
Feb 17 |
By Purchase |
|
4,060 |
|
|
|
4,060 |
|
|
|
4,060 |
|
|
|
|
Mar 1 |
By Balance b/d |
|
4,060 |
Dr. | Kirit & Co's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Purchase Return |
|
900 |
Feb 24 |
By Purchase |
|
5,130 |
Feb 28 |
To Balance c/d |
|
4,230 |
|
|
|
|
|
|
|
5,130 |
|
|
|
5,130 |
|
|
|
|
Mar 1 |
By Balance b/d |
|
4,230 |
Dr. | Sachin's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 1 |
To Sales |
|
5,000 |
Feb 7 |
By Sales Return |
|
600 |
|
|
|
|
Feb 28 |
By Balance c/d |
|
4,400 |
|
|
|
5,000 |
|
|
|
5,000 |
Mar 1 |
To Balance b/d |
|
4,400 |
|
|
|
|
Dr. | Manish Traders's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 6 |
To Sales |
|
2,100 |
Feb 28 |
By Balance c/d |
|
2,100 |
|
|
|
2,100 |
|
|
|
2,100 |
Mar 1 |
To Balance b/d |
|
2,100 |
|
|
|
|
Dr. | Mukesh's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 10 |
To Sales |
|
3,300 |
Feb 22 |
By Sales Return |
|
250 |
|
|
|
|
Feb 28 |
By Balance c/d |
|
3,050 |
|
|
|
3,300 |
|
|
|
3,300 |
Mar 1 |
To Balance b/d |
|
3,050 |
|
|
|
|
Dr. | Shri Chand & Co's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 25 |
To Sales |
|
6,270 |
Feb 28 |
By Balance c/d |
|
6,270 |
|
|
|
6,270 |
|
|
|
6,270 |
Mar 1 |
To Balance b/d |
|
6,270 |
|
|
|
|
Dr. | Ramesh Brothers' Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Sales |
|
4,000 |
Feb 28 |
By Sales Return |
|
500 |
|
|
|
|
Feb 28 |
By Balance c/d |
|
3,500 |
|
|
|
4,000 |
|
|
|
4,000 |
Mar 1 |
To Balance b/d |
|
3,500 |
|
|
|
|
Dr. | Furniture Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 15 |
To Tarun |
|
3,200 |
Feb 28 |
By Balance c/d |
|
3,200 |
|
|
|
3,200 |
|
|
|
3,200 |
Dr. | Tarun's Account | Cr. | |||||
Date |
Particulars |
J.F |
₹ |
Date |
Particulars |
J.F |
₹ |
2017 |
|
|
|
2017 |
|
|
|
Feb 28 |
To Balance c/d |
|
3,200 |
Feb 15 |
By Furniture |
|
3,200 |
|
|
|
3,200 |
|
|
|
3,200 |
Sales Journal Book (September 2014) |
||||
Dt. |
Invoice |
Name of Customer (Account to be Debited) |
L.F |
₹ |
1 |
4321 |
Amit Traders |
|
3,000 |
10 |
4351 |
Arun Electronics |
|
24,600 |
22 |
4399 |
Handa Electronics |
|
7,500 |
28 |
4430 |
Harish Traders |
|
8,000 |
|
|
|
|
43,100 |
Working Notes:
(i) Computation of Sales Figure of Amit Traders |
|
20 Pocket Radio @ ₹70 per radio |
1,400 |
2 TV sets @ ₹800 per TV |
1,600 |
|
3,000 |
(i) Computation of Sales Figure of Arun Electronics |
|
5 TV @ ₹3,000 per TV |
15,000 |
2 TV @ ₹4,800 per TV |
9,600 |
|
24,600 |
(i) Computation of Sales Figure of Handa Electronics |
|
10 Tape Recorder @ ₹600 |
6,000 |
5 Walkman @ ₹300 |
1,500 |
|
7,500 |
(i) Computation of Sales Figure of Harish Traders |
|
10 Mixer Juicer @ ₹800 each |
8,000 |
|
8,000 |
Purchase Journal Book (July 2017) |
||||
Dt. |
Invoice |
Name of Supplier (Account to be Credited) |
L.F |
₹ |
1 |
20041 |
Rahul Traders |
|
4,140 |
15 |
1132 |
Global Stationers |
|
1,159 |
25 |
1111 |
Mumbai Traders |
|
3,000 |
|
|
|
|
8,299 |
Working Notes:
(i) Computation of purchase from Rahul Traders |
|
40 Register @ ₹60 each = ₹2,400 |
4,600 |
80 Gel Pens @ ₹15 each = ₹1,200 |
-10% (Trade Discount 460) |
50 Note books @ ₹20 each = ₹1,000 |
4,140 |
(ii) Computation of purchase from Global Stationers |
|
40 Ink Pads @ ₹8 each = ₹320 |
1,220 |
50 Files @ ₹10 each = ₹500 |
(-) 5% (Trade Discount 61) |
20 Colour Books @ ₹20 each = ₹400 |
1,159 |
(iii) Computation of purchase from Mumbai Traders |
|
10 Paper rim @ ₹10 per Rim = ₹1,000 |
|
400 Drawing Sheets @ ₹3 each = ₹1,200 |
3,000 |
20 Packet Water Colour @ ₹40 per Packet = ₹800 |
|
Note: Purchase of Lamba Furniture will not be part of Purchase Journal as it is Purchase of Capital Goods.
Date | Particulars | ₹ |
2017 | ||
Dec. | ||
24 | Stationery | 100 |
25 | Bus fare | 12 |
25 | Cartage | 40 |
26 | Taxi fare | 80 |
27 | Wages to casual labour | 90 |
29 | Postage | 80 |
Dr. Petty Cash Book (December, 2017) Cr. |
||||||||
|
|
|
|
Analysis of Payment |
||||
₹ Received |
Dt. |
Particulars |
₹ Paid |
Stationery |
Conveyance |
Cartage |
Postage |
Misc. expenses |
500 |
24 |
Cash Received |
|
|
|
|
|
|
|
24 |
Stationery |
100 |
100 |
|
|
|
|
|
25 |
Bus fare |
12 |
|
12 |
|
|
|
|
25 |
Cartage |
40 |
|
|
40 |
|
|
|
26 |
Taxi Fare |
80 |
|
80 |
|
|
|
|
27 |
Wages to Casual labour |
90 |
|
|
|
|
90 |
|
29 |
Postage |
80 |
|
|
|
80 |
|
500 |
|
|
402 |
100 |
92 |
40 |
80 |
90 |
98 |
30 |
Balance c/d |
98 |
|
|
|
|
|
402 |
31 |
Balance b/d |
500 |
|
|
|
|
|
Date | Particulars | ₹ |
2017 | ||
Jan | ||
01 | Paid cartage | 50 |
02 | STD charges | 40 |
02 | Bus fare | 20 |
03 | Postage | 30 |
04 | Refreshment for employees | 80 |
06 | Courier charges | 30 |
08 | Refreshment of customer | 50 |
10 | Cartage | 35 |
15 | Taxi fare to manager | 70 |
18 | Stationery | 65 |
20 | Bus fare | 10 |
22 | Fax charges | 30 |
25 | Telegrams charges | 35 |
27 | Postage stamps | 200 |
29 | Repair on furniture | 105 |
30 | Laundry expenses | 115 |
31 | Miscellaneous expenses | 100 |
Dr. Petty Cash Book (January 2017) Cr. |
|||||||||
|
|
|
|
Analysis of the Payment |
|||||
₹ Received |
Dt. |
Particulars |
₹ Paid |
Cartage |
Postage |
Telephone Exp |
Conveyance |
Stationery |
Misc. |
2000 |
1 |
Cash received |
|
|
|
|
|
|
|
|
1 |
Paid cartage |
50 |
50 |
|
|
|
|
|
|
2 |
STD charges |
40 |
|
|
40 |
|
|
|
|
2 |
Bus fare |
20 |
|
|
|
20 |
|
|
|
3 |
Postage |
30 |
|
30 |
|
|
|
|
|
4 |
Refreshment for employee |
80 |
|
|
|
|
|
80 |
|
6 |
Courier charges |
30 |
|
30 |
|
|
|
|
|
8 |
Refreshment of customer |
50 |
|
|
|
|
|
50 |
|
10 |
Cartage |
35 |
35 |
|
|
|
|
|
|
15 |
Taxi fare to manager |
70 |
|
|
|
70 |
|
|
|
18 |
Stationery |
65 |
|
|
|
|
65 |
|
|
20 |
Bus fare |
10 |
|
|
|
10 |
|
|
|
20 |
Fax charges |
30 |
|
|
30 |
|
|
|
|
25 |
Telegram charges |
35 |
|
|
35 |
|
|
|
|
27 |
Postage stamps |
200 |
|
200 |
|
|
|
|
|
29 |
Repair of furniture |
105 |
|
|
|
|
|
105 |
|
30 |
Laundry expenses |
115 |
|
|
|
|
|
115 |
|
31 |
Misc. expenses |
100 |
|
|
|
|
|
100 |
2000 |
31 |
Balance c/d |
1065 |
85 |
260 |
105 |
100 |
65 |
450 |
|
Feb |
|
|
|
|
|
|
|
|
935 |
1 |
Balance b/d |
935 |
|
|
|
|
|
|
1065 |
1 |
Cash |
2000 |
|
|
|
|
|
|
Date | Particulars | ₹ |
03 | Cash sales | 2,300 |
05 | Purchased goods, paid by cheque | 6,000 |
08 | Cash sales | 10,000 |
12 | Paid trade expenses | 700 |
15 | Sales goods, received cheque (deposited same day) | 20,000 |
18 | Purchased motor car paid by cheque | 15,000 |
20 | Cheque received from Manisha (deposited same day) | 10,000 |
22 | Cash sales | 7,000 |
25 | Manisha’s cheque returned dishonoured | |
28 | Paid rent | 2,000 |
29 | Paid telephone expenses by cheque | 500 |
31 | Cash withdrawn for personal use | 2,000 |
Dr. | Cash Book (July, 2017) | Cr. | |||||||
Dt. |
Particulars |
L.F |
Cash |
Bank |
Dt. |
Particulars |
L.F |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
1 |
To Bal. b/d |
|
1354 |
7560 |
5 |
By Purchase |
|
|
6000 |
3 |
To Sales |
|
2300 |
|
12 |
By Trade Expenses |
|
700 |
|
8 |
To Sales |
|
10000 |
|
18 |
By Motor Car |
|
|
15000 |
15 |
To Sales |
|
|
20000 |
25 |
By Manisha (Dishonour) |
|
|
10000 |
20 |
To Manisha |
|
|
10000 |
28 |
By Rent |
|
2000 |
|
22 |
To Sales |
|
7000 |
|
29 |
By Telephone Expenses |
|
|
500 |
|
|
|
|
|
31 |
By Drawings |
|
2000 |
|
|
|
|
|
|
31 |
By Bal. c/d |
|
15954 |
6080 |
|
|
|
20,654 |
37,560 |
|
|
|
20,654 |
37,560 |
|
2017 Aug 1 |
|
|
|
|
|
|
|
|
|
To Bal. b/d |
|
15954 |
6080 |
|
|
|
|
|
Date | Particulars | ₹ |
01 | Cash in hand | 17,500 |
Cash at bank | 5,000 | |
03 | Purchased goods for cash | 3,000 |
05 | Received cheque from Jasmeet | 10,000 |
08 | Sold goods for cash | 7,000 |
10 | Jasmeet’s cheque deposited into bank | |
12 | Purchased goods and paid by cheque | 20,000 |
15 | Paid establishment expenses through bank | 1,000 |
18 | Cash sales | 7,000 |
20 | Deposited into bank | 10,000 |
24 | Paid trade expenses | 500 |
27 | Received commission by cheque | 6,000 |
29 | Paid rent | 2,000 |
30 | Withdrew cash for personal use | 1,200 |
31 | Salary paid | 6,000 |
Dr. | Cash Book (August, 2017) | Cr. | |||||||
Dt. |
Particulars |
L.F |
Cash |
Bank |
Dt. |
Particulars |
L.F |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
1 |
To Bal. b/d |
|
17500 |
5000 |
3 |
By Purchase |
|
3000 |
|
5 |
To Jasmeet |
|
10000 |
|
10 |
By Bank |
|
10000 |
|
8 |
To Sales |
|
7000 |
|
12 |
By Purchase |
|
|
20000 |
10 |
To Cash |
c |
|
10000 |
15 |
By Establishment |
|
|
1000 |
18 |
To Sales |
|
7000 |
|
20 |
By Bank |
|
10000 |
|
20 |
To Cash |
|
|
10000 |
24 |
By Trade Expenses |
|
500 |
|
27 |
To Commission |
|
|
6000 |
29 |
By Rent |
|
2000 |
|
|
|
|
|
|
30 |
By Drawings |
|
1200 |
|
|
|
|
|
|
31 |
By Salary |
|
6000 |
|
|
|
|
|
|
31 |
By Bal. c/d |
|
8800 |
10000 |
|
|
|
41,500 |
31,000 |
|
|
|
41,500 |
31,000 |
|
2017 Sept. 1 |
|
|
|
|
|
|
|
|
|
To Bal. b/d |
|
8800 |
10000 |
|
|
|
|
|
Date | Particulars | ₹ |
01 | Cash in hand | 3,500 |
Bank overdraft | 2,300 | |
03 | Goods purchased for cash | 1,200 |
05 | Paid wages | 200 |
10 | Cash sales | 8,000 |
15 | Deposited into bank | 6,000 |
22 | Sold goods for cheque which was deposited into bank same day | 2,000 |
25 | Paid rent by cheque | 1,200 |
28 | Drew from bank for personal use | 1,000 |
31 | Bought goods by cheque | 1,000 |
Dr. | Cash Book (January, 2017) | Cr. | |||||||
Dt. |
Particulars |
L.F |
Cash |
Bank |
Dt. |
Particulars |
L.F |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
1 |
To Balance b/d |
|
3500 |
|
1 |
By Bal. b/d (overdraft) |
|
|
2,300 |
10 |
To Sales |
|
8000 |
|
3 |
By Purchase |
|
1200 |
|
15 |
To Cash |
c |
|
6000 |
5 |
By Wages |
|
200 |
|
22 |
To Sales |
|
|
2000 |
|
By Bank |
|
6000 |
|
|
|
|
|
|
|
By Rent |
|
|
1200 |
|
|
|
|
|
|
By Drawings |
|
|
1000 |
|
|
|
|
|
|
By Purchase |
|
|
1000 |
|
|
|
|
|
|
By Bal. c/d |
|
4100 |
2500 |
|
|
|
11,500 |
8,000 |
|
|
|
11,500 |
8,000 |
|
Feb. 1 |
|
|
|
|
Feb. 1 |
|
|
|
|
To Bal. b/d |
|
4,100 |
2,500 |
|
|
|
|
|
Date | Particulars | ₹ |
01 | Cash in hand | 7,500 |
Bank overdraft | 3,500 | |
03 | Paid wages | 200 |
05 | Cash sales | 7,000 |
10 | Cash deposited into bank | 4,000 |
15 | Goods purchased and paid by cheque | 2,000 |
20 | Paid rent | 500 |
25 | Drew from bank for personal use | 400 |
30 | Salary paid | 1,000 |
Dr. | Cash Book (July, 2017) | Cr. | |||||||
Dt. |
Particulars |
L.F |
Cash |
Bank |
Dt. |
Particulars |
L.F |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
1 |
To Bal. b/d |
|
7500 |
|
1 |
By Bal. b/d (Overdraft) |
|
|
3500 |
5 |
To Sales |
|
7000 |
|
3 |
By Wages |
|
200 |
|
10 |
To Cash |
c |
|
4000 |
10 |
By Bank |
c |
4000 |
|
31 |
To Bal. c/d (overdraft) |
|
|
1900 |
15 |
By Purchase |
|
|
2000 |
|
|
|
|
|
20 |
By Rent |
|
500 |
|
|
|
|
|
|
25 |
By Drawings |
|
|
400 |
|
|
|
|
|
30 |
By Salary |
|
1000 |
|
|
|
|
|
|
31 |
By Bal. c/d |
|
8800 |
|
|
|
|
14,500 |
5,900 |
|
|
|
14,500 |
5,900 |
|
2017 Aug 1 |
|
|
|
|
2017 Oct 1 |
|
|
|
|
To Bal. b/d |
|
8,800 |
|
|
By Bal. b/d |
|
|
1,900 |
Date | Particulars | ₹ |
01 | Commenced business with cash | 50,000 |
03 | Opened bank account with ICICI | 30,000 |
05 | Purchased goods for cash | 10,000 |
10 | Purchased office machine for cash | 5,000 |
15 | Sales goods on credit from Rohan and received cheque | 7,000 |
18 | Cash sales | 8,000 |
20 | Rohan’s cheque deposited into bank | |
22 | Paid cartage by cheque | 500 |
25 | Cash withdrawn for personal use | 2,000 |
30 | Paid rent by cheque | 1,000 |
Dr. | Cash Book (July, 2017) | Cr. | |||||||
Dt. |
Particulars |
L.F |
Cash |
Bank |
Dt. |
Particulars |
L.F |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
1 |
To Capital |
|
50000 |
|
3 |
By Bank |
c |
30000 |
|
3 |
To Cash |
c |
|
30000 |
5 |
By Purchase |
|
10000 |
|
15 |
To Rohan |
|
7000 |
|
10 |
By Machinery |
|
5000 |
|
18 |
To Sales |
|
8000 |
|
20 |
By Bank |
c |
7000 |
|
20 |
To Cash |
c |
|
7000 |
22 |
By Cartage |
|
|
500 |
|
|
|
|
|
25 |
By Drawings |
|
2000 |
|
|
|
|
|
|
30 |
By Rent |
|
|
1000 |
|
|
|
|
|
30 |
By Balance c/d |
|
11000 |
35500 |
|
|
|
65,000 |
37,000 |
|
|
|
65,000 |
37,000 |
|
2017 Aug 1 |
|
|
|
|
|
|
|
|
|
To Bal. c/d |
|
11,000 |
35,500 |
|
|
|
|
|
Date | Particulars | ₹ |
01 | Started business with cash | 1,20,000 |
03 | Cash paid into bank | 50,000 |
05 | Purchased goods from Sushmita | 20,000 |
06 | Sold goods to Dinker and received a cheque | 20,000 |
10 | Paid to Sushmita cash | 20,000 |
14 | Cheque received on December 06,2016 deposited into bank | |
18 | Sold goods to Rani | 12,000 |
20 | Cartage paid in cash | 500 |
22 | Received cash from Rani | 12,000 |
27 | Commission received | 5,000 |
30 | Drew cash for personal use | 2,000 |
Dr. | Cash Book (December, 2016) | Cr. | |||||||
Dt. |
Particulars |
L.F |
Cash |
Bank |
Dt. |
Particulars |
L.F |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
1 |
To Capital |
|
120000 |
|
3 |
By Bank |
c |
50000 |
|
3 |
To Cash |
c |
|
50000 |
10 |
By Sushmita |
|
20000 |
|
6 |
To Dinker |
|
20000 |
|
14 |
By Bank |
c |
20000 |
|
14 |
To Cash |
c |
|
20000 |
20 |
By Cartage |
|
500 |
|
22 |
To Rani |
|
12000 |
|
30 |
By Drawings |
|
2000 |
|
27 |
To Comm. |
|
5000 |
|
31 |
By Balance c/d |
|
64500 |
70000 |
|
|
|
157000 |
70000 |
|
|
|
157000 |
70000 |
|
2017 Jan 1 |
|
|
|
|
|
|
|
|
|
To Bal. b/d |
|
64500 |
70000 |
|
|
|
|
|
Date | Particulars | ₹ |
01 | Started business with cash | 80,000 |
04 | Deposited in bank | 50,000 |
10 | Received cash from Rahul | 1,000 |
15 | Bought goods for cash | 8,000 |
22 | Bought goods by cheque | 10,000 |
25 | Paid to Shyam by cash | 20,000 |
30 | Drew from Bank for office use | 2,000 |
31 | Rent paid by cheque | 1,000 |
Dr. | Cash Book (December, 2016) | Cr. | |||||||
Dt. |
Particulars |
L.F |
Cash |
Bank |
Dt. |
Particulars |
L.F |
Cash |
Bank |
₹ | ₹ | ₹ | ₹ | ||||||
1 |
To Capital |
|
80,000 |
|
4 |
By Bank |
c |
50,000 |
|
4 |
To Cash |
c |
|
50,000 |
15 |
By Purchase |
|
8,000 |
|
10 |
To Rahul |
|
1,000 |
|
22 |
By Purchase |
|
|
10,000 |
30 |
To Bank |
c |
2,000 |
|
25 |
By Shyam |
|
20,000 |
|
|
|
|
|
|
30 |
By Cash |
c |
|
2,000 |
|
|
|
|
|
31 |
By Rent |
|
|
1,000 |
|
|
|
|
|
31 |
By Balance c/d |
|
5,000 |
37,000 |
|
|
|
83,000 |
50,000 |
|
|
|
83,000 |
50,000 |
|
2017 Jan 1 |
|
|
|
|
|
|
|
|
|
To Bal. b/d |
|
5,000 |
37,000 |
|
|
|
|
|
Note: In case when Cash and Bank both are recorded, there will be a contra entry and ‘C’ will be written in (L.F) column.
Date | Particulars | ₹ |
01 | Cash in hand | 7,750 |
06 | Paid to Sonu | 45 |
08 | Purchased goods | 600 |
15 | Received cash from Parkash | 960 |
20 | Cash sales | 500 |
25 | Paid to S.kumar | 1,200 |
30 | Pain rent | 600 |
Dr. | Cash Book (December, 2017) | Cr. | |||||
Dt. |
Particulars |
L.F |
₹ |
Dt. |
Particulars |
L.F |
₹ |
1 |
To Balance b/d |
|
7,750 |
6 |
By Sonu |
|
45 |
15 |
To Prakash |
|
960 |
8 |
By Purchase |
|
600 |
20 |
To Sales |
|
500 |
25 |
By S. Kumar |
|
1,200 |
|
|
|
|
30 |
By Rent |
|
600 |
|
|
|
|
31 |
By Balance c/d |
|
6,765 |
|
|
|
9,210 |
|
|
|
9,210 |
|
2018 (Jan 1) |
|
|
|
|
|
|
|
To Balance b/d |
|
6,765 |
|
|
|
|
Date | Particulars | ₹ |
01 | Cash in hand | 12,000 |
05 | Cash received from Bhanu | 4,000 |
07 | Rent paid | 2,000 |
10 | Purchased goods Murari for cash | 6,000 |
15 | Sold goods for cash | 9,000 |
18 | Purchase stationery | 300 |
22 | Cash paid to Rahul on account | 2,000 |
28 | Paid salary | 1,000 |
30 | Paid rent | 500 |
Dr. Cash Book (December, 2016) Cr. |
|||||||
Dt. |
Particulars |
L.F |
₹ |
Dt. |
Particulars |
L.F |
₹ |
1 |
To Balance b/d |
|
12,000 |
7 |
By Rent |
|
2,000 |
5 |
To Bhanu |
|
4,000 |
10 |
By Purchase |
|
6,000 |
15 |
To Sales |
|
9,000 |
18 |
By Stationery |
|
300 |
|
|
|
|
22 |
By Rahul |
|
2,000 |
|
|
|
|
28 |
By Salary |
|
1,000 |
|
|
|
|
30 |
By Rent |
|
500 |
|
|
|
|
31 |
By Balance c/d |
|
13,200 |
|
|
|
25,000 |
|
|
|
25,000 |
|
2017 (Jan 1) |
|
|
|
|
|
|
|
To Balance b/d |
|
13,200 |
|
|
|
|
Sub-division of the journal into various books for recording transactions of similar nature is called sub-division of journal.
Advantages of sub-division of journal:
Petty cash book is the cash book in which expenses involving small amount like postage, stationery, bus fare, taxi fare, cartage etc. are recorded.
Advantages of Petty Cash Book:
Cash book is used for recording all transactions relating to cash receipts and cash payments. All banking transactions relating to receipts and payments are also recorded in this book.
Cash book may be of four types:
(1) Single column Cash Book or One column Cash Book: This book is used for recording cash transactions only. Its format is similar to an account, with one amount column on each side. The left hand side known as ‘Debit’ records of cash and the right hand side known as ‘Credit’ records payments.
Format:
Dt. |
Particulars (Receipts) |
L.F. |
₹ |
Dt. |
Particulars (Payments) |
L.F. |
₹ |
|
xxx |
|
xx |
|
xxx |
|
xx |
|
|
|
|
|
|
|
|
(2) Double Column Cash Book: This cash book which has two columns on each side of the cash book, one to record cash transactions and another to record discount allowed and discount received. In double column cash book, transactions of cash receipts and payments are recorded along with cash discount allowed or received, if any.
Double column cash book may have the following columns:
Format:
Dt. |
Particulars |
L.F. |
Discount Allowed |
Cash ₹ |
Dt. |
Particulars |
L.F. |
Discount Received |
Cash ₹ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(3) Triple Column Cash Book: This type of cash book is similar to the cash book having cash and bank columns and one additional column on each side is provided for recording discount. As discount is a nominal account discount allowed while receiving payments is written on the debit side and discount received while making payments is written on the credit side.
While balancing, cash columns and bank columns are balanced but discount columns are merely totaled but not balanced.
Format:
Dt. |
Particulars |
L.F. |
Discount Allowed |
Cash ₹ |
Bank ₹ |
Dt. |
Particulars |
L.F. |
Discount Received |
Cash ₹ |
Bank ₹ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(4) Petty Cash book: Petty cash book is the book which is used for the purpose of recording expenses involving small amounts. In a business besides large payments a number of small payments, such as for conveyance, stationery, cartage etc. have to be made. These payments are generally repetitive in nature. This book is prepared to make a record of petty expenses.
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