NCERT Solutions Class 12 Business Studies Chapter 2

NCERT Solutions Class 12 Business Studies Chapter 2- Principles of Management

To get a hold of Class 12  Business Studies Chapter 2- Principle of Management, students should refer to Extramarks Class 12 BST Chapter 2 NCERT Solutions. Students in Class 12 can now learn and revise important points, definitions, and questions and answers from the study material offered by NCERT Solutions Class 12 Business Studies Chapter 2. Furthermore, because NCERT’s answers are prepared only by subject experts, they are quite dependable. These subject experts have extensive teaching experience. Henceforth, students are advised to use NCERT solutions for last-minute exam preparation and revision.

Principles of Management – NCERT Solutions for Class 12 Business Studies Chapter 2 are written in simple language with point-by-point explanations. Students can access a variety of additional study tools on the Extramarks website in addition to the NCERT solutions. Students get access to all materials, including NCERT books, CBSE revision notes, CBSE sample papers, CBSE previous year question papers, and so on.

Key Topics Covered In NCERT Solutions Class 12 Business Studies Chapter 2

Following are the key topics covered in NCERT Solutions Class 12 Business Studies Chapter 2- Principles of Management:

Principles of Management
Nature of Principles of Management
Significance of Principles of Management
Taylor’s Scientific Management
Fayol’s Scientific Management
Taylor Vs Fayol

To get more comprehensive knowledge about Management, students should grasp all the concepts of Chapter 2- Principles of Management. Students should refer to NCERT Solutions Class 12 Business Studies Chapter 2 provided by Extramarks to prepare for their forthcoming examinations. The fundamentals are explored in great detail to help students understand the concepts. With the help of these answers, students will obtain a full comprehension of all of the chapters.

Here’s the detailed information on each subtopic in NCERT Solutions Class 12 Business Studies Chapter 2 Principles of Management.

Principles of Management

A principle is a statement that serves as a framework for thinking and acting. A system of belief or action, or a chain of reasoning, is built on the basis of a principle.

  • Management principles are broad and fundamental concepts that determine the relationship between cause and effect.
  • These principles serve as a set of criteria for management decision-making and action.
  • Management forecasts the outcome of their actions based on principles.
  • Because management principles deal with human behaviour, they are less strict than scientific principles and must be implemented imaginatively as per the requirement of the circumstance

Nature of Principles of Management

Under this section of NCERT Solutions Class 12 Business Studies Chapter 2, the following are some examples of management principles:

  • Universality: Management principles are universally applicable. These are relevant to all sorts of organisations, including for-profit and non-profit, small and large businesses, and at all power levels. Because these ideas are universal, they may be used in a variety of management scenarios.
  • Created by Practise and Experimentation: The concepts were formed by scientists via study, experimentation, knowledge, and expertise. With the use of observation, analysis, and experience, the concepts are applied to address various managerial challenges.
  • Human Behaviour: Because management must deal with human behaviour, the concepts are designed to influence human behaviour. Because they are based on complicated human behaviour that cannot be controlled, they are basic instructions for action that can be implemented according to the context.
  • Contingent: The rules are relative rather than absolute. The principles are implemented based on the present condition at a certain point in time.
  • Cause and Effect of Relationship: They establish a cause-and-effect link so that they may be used in a variety of scenarios.
  • Dynamic and Flexible: These concepts are not set in stone, and practising managers may modify them in response to changing circumstances and the corporate environment. They have a lively and adaptable character.

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Significance of Principles of Management

The Extramarks NCERT Solutions Class 12 Business Studies Chapter 2 throw light on the significance of principles of management:

  • Providing Managers with Useful Insights into Reality: Managers get insight into real-world work circumstances by using management concepts. The use of concepts will improve their comprehension, aptitude, and knowledge of diverse managing scenarios and conditions.
  • Scientific Decisions: Decisions must be made on the basis of facts and justified in terms of their intended purpose. They must be realistic, practical, measurable and evaluable. Bias and prejudice are absent from principles.
  • Complete Utilisation of Resources and Effective Administration: Maximum benefit at the lowest cost is what optimal resource usage entails. To increase management efficiency, the principles were designed based on the experiences of many specialists. The principles instruct managers on how to operate in an organised manner without wasting time or resources to get the most out of their efforts.
  • Management Training, Education and Research: Management principles are important for managers because they assist them to improve their knowledge, which is the foundation for management training and research.
  • Meeting the changing Environmental requirements: Management principles are adaptable and dynamic, allowing the firm to fulfill its objectives even in a changing business environment.
  • Fulfilling Social Responsibility: Management principles also guide managers in meeting social duties while also assisting them in accomplishing company goals. Managers may utilise principles to make the best use of people and material resources. When resources are used efficiently,the quality of life of labour improves

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Taylor’s Scientific Management

“Scientific management is the art of knowing exactly what you want your men to do and then seeing that they do it in the best and cheapest way.”    -F.W Taylor

FW Taylor, labelled as the “Father of Scientific Management,” was the first to establish management as a science based on fundamental principles and scientific methodologies to address managing issues.

Principles of Scientific Management

Extramarks NCERT Solutions Class 12 Business Studies Chapter 2 teaches the following basic principles of scientific management:

  • Science, not Rule of Thumb: Instead of using the hit-or-miss strategy, every work performed in an organisation should be based on scientific research and analysis. To work efficiently and successfully, there should be a scientific strategy in place and uniform equipment. As a result, new techniques and methods must be developed to simplify activities and enhance ease of performance, and management should not rely on outdated ways and techniques.
  • Harmony, not Discord: In order to fulfil organisational goals, there must be total harmony between management and labour. It suggests that a healthy working atmosphere is essential. Taylor brought about a total revolution in management rules in order to respect each other’s roles and avoid any form of conflict (Mental Revolution).
  • Cooperation, not Individualism: Instead of individualism, there should be comprehensive collaboration and coordination between labour and management to achieve organisational goals. Employees’ constructive comments should be supported since this will prevent them from going on strike and making unrealistic demands.
  • Development of Each and Every Person to Their Greatest Efficiency and Prosperity: Taylor advised management to focus on scientific planning of operational work and workers to focus on producing high-quality output. The idea encourages taking steps to improve the capabilities of everyone who works for the company.

They should be chosen through a scientific procedure, given rigorous training, and then allocated tasks based on their abilities. This will boost overall production by fully leveraging the workers’ abilities.

Techniques of Scientific Management

Under this topic of NCERT Solutions Class 12 Business Studies Chapter 2, students learn about scientific management.

  • Functional Foremanship: Functional foremanship is a management method in which planning and execution are separated. The task of supervision is separated into various specialised responsibilities, each of which is assigned to a foreman. This idea builds on Fayol’s division of labour and specialisation theory. It is carried out by eight people, who are divided into two groups: Planning and Production Incharge:

Planning Incharge: Clerk for Instruction Cards, Clerk of the Route, Clerk of Time and Cost, and Disciplinarian.

Production Incharge: Boss of Speed, Gang Leader, Boss’s Repair and Inspector.

  • Standardisation and Simplification of Work: The practice of setting standards for every company operating in order to optimise productivity is known as standardisation. Simplification is the process of removing non-essential product or service variants or sizes. Simplification and standardisation can reduce the cost of labour, machinery, and tools. It leads to better resource use and increased turnover.
  • Method Study: The goal of a method study is to identify the best feasible technique to complete a task in order to maximise efficiency and resource usage while also improving customer quality and happiness.
  • Fatigue Study: In order to complete a given work, a fatigue study specifies the length and frequency of rest intervals. During rest time, workers will be able to replace their depleted energy, preventing accidents, rejections, and industrial sickness.
  • Time Study: It establishes the average time required to complete a specific task. A time study aims to figure out how many workers will be needed, create appropriate incentive systems, and calculate labour expenses.
  • Motion Study: It is the science of detecting and reducing wasted movements in the workplace caused by workers’ unintentional, accidental, and inefficient motions. This will assist in completing the work in a shorter amount of time.
  • Differential Piece Wage System: This distinguishes between efficient and unproductive employees and establishes a relationship between salaries and productivity. The standard daily output is determined. Two-piece rates are applied: higher rates for those who reach the standard output or more significant, i.e. efficient employees, and lower rates for inefficient and slow-paced workers. As a result, productive employees will be rewarded, while inefficient employees will be encouraged to improve their performance.

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Fayol’s Principles of Management

Henry Fayol, a French industrialist, created a broad theory of management based on his experience and research. He proposed fourteen management concepts. Extramarks explains Fayol’s Principles of Management in detail.

Principles of Management developed by Fayol:

  • Division of Work: Division of work refers to the process of breaking down a large assignment into smaller tasks and assigning them to personnel. The entire process is broken down into little parts, and each task is completed by a skilled specialist who is qualified to handle the job. As a result, it leads to enhanced efficiency, specialisation, and production.
  • Authority and Responsibility: The capacity or right to make choices and finish tasks is called authority, while the commitment to accomplish the job assigned on time is referred to as responsibility.

These two are closely linked. An executive who has just a duty but no power is less motivated to carry out their responsibilities. Giving authority without assigning responsibilities may also lead to power abuse.

  • Discipline: Obedience, respect for authority, and adherence to rules and regulations are all examples of discipline. Discipline is critical to maintain a productive working atmosphere in the company. Good monitoring at all levels and a well-established system of sanctions will aid in the organisation’s discipline.
  • Unity of Command: According to Fayol, each employee should have just one superior who may give him duties and who is responsible. This will reduce confusion, disagreement, and task duplication.
  • Unity of Discretion: All of an organisation’s components should work towardsthe same goals through coordinated and targeted efforts. A collection of people with the same goal should have one leader and one strategy As a result, this concept ensures that all actions are coordinated.
  • Subordination of Individual Interest to General Interest: The organisation’s interests should take precedence above the interests of any individual employee. Simply said, the organisation’s interests must take precedence over individual interests.
  • Remuneration of Employees: Fair pay and remuneration should be provided to all employees in the business. Employees should be paid justly in order to maintain a respectable level of life. The salary should be based on the organisation’s ability to pay.
  • Centralisation and Decentralisation: Decentralisation refers to the dissemination of decision-making power among several people, whereas centralisation refers to the concentration of decision-making authority within a single person. Because no organisation can be totally centralised or decentralised, a balance of the two is required. Students may refer to various other study materials in addition to NCERT Solutions Class 12 Business Studies Chapter 2.
  • Scalar Chain: Scalar chain refers to the formal lines of authority and flow of communication between superiors and subordinates from the highest to the lowest positions. This chain should not be broken, although, in the event of an emergency, employees at the same level can communicate through Gang Plank by telling their immediate supervisors.
  • Order: Material and social order are required in any organisation. “People and stuff should be in the right places at appropriate times for optimal efficiency,” says Fayol. Material order entails having a place for everything and having everything in its proper position. Still, social order entails having a place for everyone and having everyone in their proper place.
  • Equity: Employees should be treated fairly and equally by management. Fairness to all employees, who should be treated as equitably as possible without prejudice, requires common sense and expertise. As a result, unjustified favouritism or sanctions should be avoided.
  • Stability of Personnel: Employee turnover should be kept to a minimum to maintain organisational efficiency. Personnel should be picked and hired through a comprehensive selection process, and the chosen individual should be maintained for a set period to allow the employee to produce results, as learning and acclimating to a new position takes time.
  • Initiative: Employees should be encouraged to make and carry out improvement strategies. With self-motivation, the initiative involves taking the first step. It requires devising and implementing a plan.
  • Esprit De Corps: Employees should have a sense of belonging, unity, and harmony, according to management, and efforts should be made to ensure organisational coherence.

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Taylor Vs Fayol

BASIS HENRY FAYOL F.W TAYLOR
BASIS OF INFORMATION Personal Experience Observations and Experimentation
FOCUS Improve complete efficiency of the management Increase the productivity of the people working in the company
APPLICABILITY Universal Applicability Applicable to only certain situations
PERSPECTIVE Management’s Top Level Operative Level of Management
PERSONALITY Researcher and Practitioner Scientists or generally known as the ‘father of scientific management.’
TECHNIQUES The general theory of Management Scientific Management

Students may refer to various sources in addition to NCERT Solutions Class 12 Business Studies Chapter 2 while preparing for their examination. 

NCERT Solutions Class 12 Business Studies Chapter 2 

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By referring to Extramarks NCERT Solutions Class 12 Business Studies Chapter 2, students can easily understand the Nature and Significance of Management.

Key Features of NCERT Solutions Class 12 Business Studies Chapter 2

Students must concentrate on all topics in the chapter in order to do well in the exam. Hence, NCERT Solutions Class 12 Business Studies Chapter 2 provides a detailed answer to all questions. Some of the major reasons you must choose Extramarks include:

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Q.1 How is principle of unity of command useful to management?

Ans. One subordinate and one boss. Aims at avoiding duplication, overlapping and confusion & five responsibilities. If this principle is violated, it will lead to

  1. it will be very difficult to maintain discipline
  2. duplication of work
  3. over – lapping of orders and instructions
  4. disobeying the orders of superiors
  5. escaping responsibility
  6. disrespect to the work and officers

Q.2 Define scientific management. State any three of its principles.

Ans. Scientific management means knowing exactly what you want men to do and seeing that they do it in best and cheapest way. Three of its principles are

  1. Science not Rule of Thumb
  2. Harmony, Not discord
  3. Cooperation Not Individualism

Q.3 If an organisation does not provide the right place for physical and human resources in an organisation, which principle is violated? What are the consequences of it?

Ans. Principle of order is violated here. According to this principle, people and material must be in suitable places at appropriate time for maximum efficiency. If this principle is violated it leads to chaos and delay in work.

Q.4 Explain any four points regarding significance of Principles of management.

Ans. The study of principles of management is important due to the following reasons:

  1. Optimum utilisation of resources & effective administration: The principles of management serve as a guideline for doing work with greater efficiency. It helps managers to take a more realistic view of different managerial problems and to direct human behavior effectively.
  2. Fulfilling social responsibility: The principles of management advocate fulfillment of social responsibilities by corporate. It induces companies to take care of customer satisfaction, environment as well as fair dealings with business associates.
  3. Meeting changing environment requirement: The principles of management help the managers in adapting to the dynamic business environment.
  4. Management training, education and research: The principles of management provides conceptual framework for systematic training and development of future managers.

Q.5 Explain the principle of ‘Scalar chain’ and gang plank.

Ans. Principle of scalar chain:

This principle states that there is a proper chain of authority and responsibility which moves in a straight line from the superior most authority down to the lowest subordinate. Under this chain or line of authority, each communication moves from top to lower level and vice versa. One important consideration here is that no step has to be overlooked or skipped. Fayol has explained this principle with the help of the double chain.

To avoid the consequential delay in case of an urgent message, Fayol suggested the concept of ‘GANG PLANK’. Sometimes the official scalar chain is compromised to communicate for urgent matters. This is done through gang plank.

Q.6 Explain the principles of Scientific management given by Taylor.

Ans. The scientific principles are:
a) Science, not rule of thumb – According to this principle, Taylor insists that each job to be performed in the organisation should be based on scientific enquiry and not on intuition, experience, and hit and trial method. Taylor believed that there was only one best method to maximise efficiency and this method can be developed through study and analysis.
b)Harmony, not discord – According to this principle, those who work together in an organisation must work in harmony, i.e., with mutual give and take, and proper understanding. He insists that there should be mental revolution between management and workers. As per him, management should share the gains of the company, if any, with the workers and at the same time workers should work hard for the prosperity of the company.
c) Cooperation, not individualism – According to this principle, work must be carried on in cooperation with each other, with mutual confidence and understanding for each other. There should be complete cooperation between the labour and the management instead of individualism. Competition should be replaced by cooperation. Workers should be part of the management and, if any important decisions are taken, workers should be taken into confidence. At the same time, workers should avoid making unreasonable demands on the management.
d)Development of workers to their greatest efficiency and prosperity – Taylor believed that efficiency needs to originate right from the process of employee selection. Each person should be scientifically selected. Then work assigned should suit her/his physical, mental and intellectual capabilities.

Q.7 Explain the following Principles of management given by Fayol with examples:

  1. Unity of direction.
  2. Equity.
  3. Espirit de corps.
  4. Order.
  5. Centralisation and decentralisation.
  6. Initiative.

Ans. a) Unity of direction: Accoding to this principkle, each group of activities having the same objective must have one head and one plan .

b) Equity: This principle suggests that managers should be fair and impartial while dealing with their subordinates.

c) Espirit de corps: The principle of Espirit De Corps says that management should promote team spirit of unity and harmony among employees. Management should promote teamwork especially in large organisations.

d) Order: According to this principle, people and material must be in suitable places at appropriate time for maximum efficiency. If this principle is violated it leads to chaos and delay in work.
e) Centralisation and decentralisation: Fayol’s principle of centralisation and decentralisation confirms that there should be a proper balance between centralisation and decentralisation. Too much centralisation would delay key decisions and too much decentralisation would create chaos and disorder in the organisaton.

f) Initiative: The successful management provides an opportunity to its employees to suggest their new ideas, experiences and more convenient methods of work. So according to this principle, it is the duty of the manager to encourage the feeling of initiative among the employees for doing some work or taking some decisions but within the parameters of authority and discipline.

Q.8 Explain the technique of functional foremanship and the concept of mental revolution as enunciated by Taylor.

Ans. Functional Foremanship: Taylor propounded functional organisation. This form of oganisation is totally based on principle of specialisation and makes full utilisation of expertise of various experts. In a functional organisation, work is divided into small parts and each part is assigned to expert.

Mental revolution: It suggests change in the attitude of workers and management towards one another, from competition to co-operation.

Q.9 Discuss the following techniques of Scientific Work Study:

  1. Time Study.
  2. Motion study.
  3. Fatigue Study.
  4. Method Study.
  5. Simplification and stanardisation of work.

Ans. a) Time study: It is one of the techniques of management, suggested by F W Taylor, that is used to measure the time that may be taken by a workman of reasonable skill and efficiency to perform various elements of job

b) Motion study: It refers to the study of movements like lifting, putting objects, sitting, changing positions etc. that are undertaken while doing a typical job. Its purpose is to eliminate the unnecessary movements so that job can be completed in less time. As per him, it is possible to find out –
(i) Motions that are productive
(ii) Motions that are incidental
(iii) Motions that are unproductive Taylor used stop watches and various symbols and colours to identify different motions.

Through this study, Taylor designed suitable equipments and tools to educate workers on their use.

c) Fatigue study: It determines the amount and frequency of rest intervals in completing a task. As per Taylor, a person is bound to feel tired, physically and mentally, by working continuously. The rest intervals will help one to regain stamina and work again with the same capacity for increased productivity.
Taylor suggested that time period and frequency of the rest interval should be decided by conducting scientific approach.

d) Method study: The objective of method study is to find the one best way of doing a job. The objective is to minimise the cost of production and to maximise satisfaction.

e) Simplification and standardisation of work: Scientific method should be used to analyse methods of production prevalent under rule of thumb. Standardisation is the process of setting standards for every business activity, with the aim of reducing a given product to fixed types, sizes, characteristics.

Q.10 Discuss the differences between the contributions of Taylor and Fayol.

Ans.

Basis

Taylor

Fayol

Perspective

Taylor started his studies and approach from lowest level in the organisation.

Fayol started his studies and approach from the highest level in the organisation.

Focus

Focuses on eliminating wasteful movements and saving energy of workers

Focuses on development of principles for better management

Concern

Taylor’s techniques and principles are concerned with worker’s efficiency.

Fayol’s principles are concerned with management efficiency.

Applicability

Taylor’s techniques and principles are applicable to specialised situation.

Fayol’s principles are universally applicable.

Personality

Taylor developed a personality of scientist and became famous as Father of Scientific Management.

Fayol developed the personality of a researcher and practitioner and became famous as Father of General Management.

Contribution

Major contribution was development of scientific techniques and scientific principles

Main contribution was development of fourteen principles of general management

Q.11 Discuss the relevance of Taylor and Fayol’s contribution in the contemporary business environment.

Ans. Principles of Taylor and Fayol play an important role in contemporary business environment. They aim at establishing a cause & effect relationship. They provide general guidelines to action and not ready made solution to management problems. Managers can help them in taking decisions and solving problems. They provide are developed over time by experiments and observations. These principles aim at improving efficiency and also emphasis on coordination and harmonious environment to work. They also provide insight into different business situations.

Q.12 Principles of management are not

a) universal.

b) flexible.

c) absolute.

d) behavioural.

Ans. c) absolute.

Principles are guidelines for decision making in the course of management. These can be modified by managers as per situation. These are not absolute.

Q.13 How are principles of management formed?

  1. In a laboratory.
  2. By experiences of managers.
  3. By experiences of customers.
  4. By propagation of social scientists.

Ans. b) By experiences of managers.

Principles of management are formed by the experience of managers. For example, it is a matter of common experience that discipline is indespensable for accompalishing any purpose. Thus, discipline now is one of the principles of management.

Q.14 The principles of management are significant because of

  1. Increase in efficiency.
  2. Initiative.
  3. Optimum utilisation of resources.
  4. Adaptation to changing technology.

Ans. c) Optimum utilisation of resources.

Optimum utilisation of resources & effective administration: The principles of management serve as a guideline for doing work with greater efficiency. It helps managers to take a more realistic view of different managerial problems and to direct human behavior effectively.

Q.15 Henry Fayol was a

  1. Social Scientist.
  2. Mining Engineer.
  3. Accountant.
  4. Production engineer.

Ans. b)Mining Engineer.

Fayol was a French mining engineer. Based on his own experience, he developed the theory of business administration.

Q.16 Which of the following statement best describes the principle Division of Work.’

  1. Work should be divided into same tasks.
  2. Labour should be divided
  3. Resources should be divided among jobs.

d. It leads to specialisation.

Ans. a. Work should be divided into same tasks.

The principle of ‘Division of work’ says that the work should be divided into small tasks or jobs instead of assigning the whole work to one person. If the work is divided and assigned to people according to their capability, qualification, etc., specialisation can be achieved.

Q.17 She/ he keeps machines, materials, tools, etc., ready for operations by concerned workers.’ Whose work is describes by this sentence under functional foremanship

  1. Instruction Card Clerk.
  2. Repair Boss.
  3. Gang Boss.
  4. Route Clerk.

Ans. c) Gang boss.

In functional foremanship, the foreman who is responsible for all preliminary work before the actual operation and assembling tools, equipments and facilities in the plant is called gang boss.

Q.18 Which of the following is NOT a Principle of management given by Taylor?

  1. Science, not rule of the Thumb.
  2. Functional foremanship.
  3. Maximum not restricted output.
  4. Harmony not discord.

Ans. b)Functional foremanship.

Functional foremanship is the technique of scientific management. Taylor propounded functional organisation. This form of oganisation is totally based on principle of specialisation and makes full utilisation of expertise of various experts. In a functional organisation, work is divided into small parts and each part is assigned to expert.

Q.19 Manageemnt should find ‘One best way’ to perform a task. Which technique of Scientific management is defined in this sentence?

  1. Time Study
  2. Motion Study
  3. Fatigue Study
  4. Method study.

Ans. d) Method Study.

The objective of method study is to find the one best way of doing a job. The objective is to minimise the cost of production and to maximise satisfaction.

Q.20 Which of the following statements best describes ‘Mental Revolution’?

  1. It implies change of attitude.
  2. The management and workers should not play the game of one upmanship.
  3. Both management and workers require each other.
  4. Workers should be paid more wages.

Ans. a) It implies change of attitude.

It suggests change in the attitude of workers and management towards one another, from competition to co-operation.

Q.21 Which of the following statements is FALSE about Taylor and Fayol?

a)Fayol was a mining engineer where as taylor is a mechanical engineer.

b) Fayol’s principles are applicable in specialised situations whereas Taylors principles have universal application.

c) Fayol’s principles were formed through p[ersonal experience whereas Taylors principles were formed through experimentation.

c) Fayol’s principles are applicable at the top level of management where as Taylors principles are applicable at the shop floor.

Ans. b) Fayol’s principles are applicable in specialised situations whereas Taylors principles have universal application.

Fayol’s principles are universally applicable whereas Taylor’s principles are applicable only in specialised situations.

Q.22 ‘F’ limited was engaged in the business of food processing and selling its products under a popular brand. Lately the business was expanding due to good quality and reasonable prices. Also with more people working the market for processed food was increasing. New players were also coming to cash in on the new trend. In order to keep its market share in the short run the company directed its existing workforce to work overtime.

But this resulted in many problems. Due to increased pressure to work the efficiency of the workers declined. Sometimes the subordinates had to work for more than one superior resulting in declining efficiency. The divisions that were previously working on one product were also made to work on two or more products. This resulted in a lot of overlapping and wastage. The workers were becoming undisciplined. The spirit of teamwork, which had characterised the company, previously was beginning to wane. Workers were feeling cheated and initiative was declining. The quality of the products was beginning to decline and market share was on the verge of decease.

Actually the company had implemented changes without creating the required infrastructure.

Questions:

  1. Identify the Principles of Management (out of 14 given by Henry Fayol) that were being violated by the company.
  2. Explain these principles in brief.
  3. What steps should the company management take in relation to the above principles to restore the company to its past glory?

Ans. 1.

  1. Principle of division of work: This is evident from the lines: ‘divisions that were previously working on one product were also made to work on two or more products.’
  2. Principle of Esprit de corps: This is evident from lines: ‘The spirit of teamwork, which had characterised the company, previously was beginning to wane.’
  3. Principle of Discipline: This is evident from line: ‘The workers were becoming undisciplined.’
  4. Principle of initiative: This conclusion can be drawn from the lines: ‘Workers were feeling cheated and initiative was declining.’

2.

Principle of division of work: This principle of Fayol states that as far as possible the work should be divided into different parts and each individual should be assigned only one part of the work according to his ability and capability. When a particular individual will do the same work repeatedly, he will become an expert in doing that particulat task and hence benefits of specialisation will be achieved.

Principle of Esprit de corps: management principles suggested by Fayol states the need for unity among employees. Esprit de corps states that unity is strength.

Principle of Discipline: states that there should be obedience, proper conduct in relation to others, respect of authority and complying with the rules and regulations of the organisation

Principle of initiative: Fayol’s principle of initiative recommends that workers should be encouraged to develop new ideas and suggestions for the betterment of the organisation.

3.

Steps should the company management take in relation to the above principles to restore the company to its past glory are:

i. Specialisation in work must be followed.

ii. Instructions must be given by one superior only to avoid confusion and chaos.

iii. More focus should be on team work.

iii. Scientific management must be followed.

Q.23 The management of company ‘F’ Limited now realised its folly. In order to rectify the situation it appointed a management consultant ‘M’ consultants to recommend a restructure plan to bring the company back on the rails. ‘M’ consultants undertook a study of the production process at the plant of the company ‘F’ Limited and recommended the following changes:

  1. The company should introduce scientific management with regard to production.
  2. Production, planning including routing, scheduling, dispatching and feedback should be implemented.
  3. In order to separate planning from operational management ‘Functional foremanship’ should be introduced.
  4. Work study must be undertaken to optimise the use of resources.
  5. Standardisation of all the activities must be implemented increase efficiency and accountability.
  6. To motivate the workers ‘Differential Piece Rate System’ should be implemented.
  7. The above changes should be introduced apart from the steps recommended in case problem-I (as an answer to question no 3 of that case problem)

It was expected that changes will bring about a radical transformation in the working of the company and it will regain its pristine glory.

Questions:

Q1. Do you think that introduction of scientific management as recommended by M consultants will result in intended outcome?

Q2. What precautions should the company undertake to implement the changes?

Give your answer with regard to each technique separately as enunciated in points 1 through 6 in case problem.

Ans. Yes, introduction of scientific management as recommended by M consultants will be helpful to the organisation. On implementing scientific management, the work will be simplified and standardised. Motivation and work study will help in reducing cost and increasing profits.

  1. Precautions should the company undertake to implement the changes are:
  1. planning should be done for production process.
  2. Standardisation should be used in different situations.
  3. Qualified, trained and specialised staff shall be recruited.
  4. Different methods of motivation shall be used to encourage the employees.

Q.24 What makes principles of management flexible?

Ans. The principles of management are flexible and can be modified by the manager when the situation so demands.

For example, the degree of concentration of authority or its dispersal will depend upon the situations and circumstances of each enterprise.

Moreover individual principles are like different tools serving different purposes, the manager has to decide which tool to use under what circumstances.

Q.25 State the main objective of time study.

Ans. Time study: It is one of the techniques of management, suggested by F W Taylor, that is used to measure the time that may be taken by a workman of reasonable skill and efficiency to perform various elements of job.

Q.26 Name the principle that is an extension of the ‘harmony, not discord’.

Ans.  The principle of Taylor is an extension of principle of ‘Harmony, not discord” – Cooperation, not individualism.

Cooperation among the managers and the workers is stressed in this principle, rather than their individual interests.

Q.27 State any two causes of fatigue that may create hindrance in the employee’s performance.

Ans. Extreme tiredness or lack of energy and motivation in the workplace is a serious issue.

Fatigue is a warning sign that your body needs rest and rejuvenation.

Causes:

  • Tiredness, weariness or Sleepiness
  • Uncordial relationship with the superior
  • Reduced alertness, Concentration or Memory
  • Lack of motivation

Q.28 SanakLal and Gagan started their career in Wales Limited (a printing press) after going through a rigorous recruitment process. Since they had no prior work experience, the firm decided to give them one year to prove themselves. Name the

principle of management followed by Wales Limited.

Ans. The principle of management followed by Wales Limited is stability of personnel.

According to this, “Employee turnover should be minimised to maintain organisational efficiency”.

Q.29 Which technique is used by Taylor for distinguishing efficient and inefficient workers?

Ans. Differential Piece Wage System technique is used for distinguishing efficient and inefficient workers and to suitably reward the efficient workers.

Q.30 How is the Principle of ‘Unity of Command’ useful to management? Explain briefly.

Ans. One subordinate and one boss. Aims at avoiding duplication, overlapping and confusion & five responsibilities. If this principle is violated, it will lead to

  1. it will be very difficult to maintain discipline
  2. duplication of work
  3. over – lapping of orders and instructions
  4. disobeying the orders of superiors
  5. escaping responsibility
  6. disrespect to the work and officers

Q.31 Define scientific management. State any three of its principles.

Ans. Scientific management means knowing exactly what you want men to do and seeing that they do it in best and cheapest way. Three of its principles are

  1. Science not Rule of Thumb
  2. Harmony, Not discord
  3. Cooperation Not Individualism

Q.32 If an organisation does not provide the right place for physical and human resources in an organisation, which principle is violated? What are the consequences of it?

Ans. Principle of order is violated here. According to this principle, people and material must be in suitable places at appropriate time for maximum efficiency. If this principle is violated it leads to chaos and delay in work.

Q.33 Explain any four points regarding significance of principles of management.

Ans. The study of principles of management is important due to the following reasons:

  1. Optimum utilisation of resources & effective administration: The principles of management serve as a guideline for doing work with greater efficiency. It helps managers to take a more realistic view of different managerial problems and to direct human behavior effectively.
  2. Fulfilling social responsibility: The principles of management advocate fulfillment of social responsibilities by corporate. It induces companies to take care of customer satisfaction, environment as well as fair dealings with business associates.
  3. Meeting changing environment requirement: The principles of management help the managers in adapting to the dynamic business environment.
  4. Management training, education and research: The principles of management provides conceptual framework for systematic training and development of future managers.

Q.34 Explain the principle of ‘Scalar Chain’ and gang plank.

Ans. Principle of scalar chain:

This principle states that there is a proper chain of authority and responsibility which moves in a straight line from the superior most authority down to the lowest subordinate. Under this chain or line of authority, each communication moves from top to lower level and vice versa. One important consideration here is that no step has to be overlooked or skipped. Fayol has explained this principle with the help of the double chain.

To avoid the consequential delay in case of an urgent message, Fayol suggested the concept of ‘GANG PLANK’. Sometimes the official scalar chain is compromised to communicate for urgent matters. This is done through gang plank.

Q.35 A production manager at top level in a reputed corporate, Mr. Rathore holds the responsibility for ordering raw material for the firm. While deciding on the supplier for the financial year 2017-18, he gave the order to his cousin at a higher price per unit instead of the firm’s usual supplier who was willing to lower the rates for the order. Which principle of management was violated by Mr. Rathore? What are the positive impacts of following the above identified principle?

Ans. Mr. Rathore had violated the principle of subordination of individual interest over the general interest.

He preferred his own interests by giving the supply order to his family member at a higher price but not to the supplier who was providing the same at a lower cost.

According to this, organisational goals should have priority over the personal interests of any individual.

Positive Impacts:

  • Introduction productivity
  • Achievement of organisational goals
  • Belongingness to the organisation among employees

Q.36 Explain the Principles of Scientific management given by Taylor.

Ans. The scientific principles are:
a) Science, not rule of thumb – According to this principle, Taylor insists that each job to be performed in the organisation should be based on scientific enquiry and not on intuition, experience, and hit and trial method. Taylor believed that there was only one best method to maximise efficiency and this method can be developed through study and analysis.
b)Harmony, not discord – According to this principle, those who work together in an organisation must work in harmony, i.e., with mutual give and take, and proper understanding. He insists that there should be mental revolution between management and workers. As per him, management should share the gains of the company, if any, with the workers and at the same time workers should work hard for the prosperity of the company.
c) Cooperation, not individualism – According to this principle, work must be carried on in cooperation with each other, with mutual confidence and understanding for each other. There should be complete cooperation between the labour and the management instead of individualism. Competition should be replaced by cooperation. Workers should be part of the management and, if any important decisions are taken, workers should be taken into confidence. At the same time, workers should avoid making unreasonable demands on the management.
d)Development of workers to their greatest efficiency and prosperity – Taylor believed that efficiency needs to originate right from the process of employee selection. Each person should be scientifically selected. Then work assigned should suit her/his physical, mental and intellectual capabilities.

Q.37 Explain the following Principles of management given by Fayol with examples:

a. Unity of direction

b. Equity

c. Espirit de corps

d. Order

e. Centralisation and decentralization

f. Initiative

Ans. a) Unity of direction: Accoding to this principkle, each group of activities having the same objective must have one head and one plan .

b) Equity: This principle suggests that managers should be fair and impartial while dealing with their subordinates.

c) Espirit de corps: The principle of Espirit De Corps says that management should promote team spirit of unity and harmony among employees. Management should promote teamwork especially in large organisations.

d) Order: According to this principle, people and material must be in suitable places at appropriate time for maximum efficiency. If this principle is violated it leads to chaos and delay in work.
e) Centralisation and decentralisation: Fayol’s principle of centralisation and decentralisation confirms that there should be a proper balance between centralisation and decentralisation. Too much centralisation would delay key decisions and too much decentralisation would create chaos and disorder in the organisaton.

f) Initiative: The successful management provides an opportunity to its employees to suggest their new ideas, experiences and more convenient methods of work. So according to this principle, it is the duty of the manager to encourage the feeling of initiative among the employees for doing some work or taking some decisions but within the parameters of authority and discipline.

Q.38 Explain the technique of ‘Functional Foremanship’ and the concept of ‘Mental Revolution’ as enunciated by Taylor.

Ans. Functional Foremanship: Taylor propounded functional organisation. This form of oganisation is totally based on principle of specialisation and makes full utilisation of expertise of various experts. In a functional organisation, work is divided into small parts and each part is assigned to expert.

Mental revolution: It suggests change in the attitude of workers and management towards one another, from competition to co-operation.

Q.39 Discuss the following techniques of Scientific Work Study:

a. Time Study

b. Motion Study

c. Fatigue Study

d. Method Study

e. Simplification and standardisation of work

Ans. a) Time study: It is one of the techniques of management, suggested by F W Taylor, that is used to measure the time that may be taken by a workman of reasonable skill and efficiency to perform various elements of job

b) Motion study: It refers to the study of movements like lifting, putting objects, sitting, changing positions etc. that are undertaken while doing a typical job. Its purpose is to eliminate the unnecessary movements so that job can be completed in less time. As per him, it is possible to find out –
(i) Motions that are productive
(ii) Motions that are incidental
(iii) Motions that are unproductive Taylor used stop watches and various symbols and colours to identify different motions.

Through this study, Taylor designed suitable equipments and tools to educate workers on their use.

c) Fatigue study: It determines the amount and frequency of rest intervals in completing a task. As per Taylor, a person is bound to feel tired, physically and mentally, by working continuously. The rest intervals will help one to regain stamina and work again with the same capacity for increased productivity.
Taylor suggested that time period and frequency of the rest interval should be decided by conducting scientific approach.

d) Method study: The objective of method study is to find the one best way of doing a job. The objective is to minimise the cost of production and to maximise satisfaction.

e) Simplification and standardisation of work: Scientific method should be used to analyse methods of production prevalent under rule of thumb. Standardisation is the process of setting standards for every business activity, with the aim of reducing a given product to fixed types, sizes, characteristics.

Q.40 Discuss the differences between the contributions of Taylor and Fayol.

Ans.

Basis

Taylor

Fayol

Perspective

Taylor started his studies and approach from lowest level in the organisation.

Fayol started his studies and approach from the highest level in the organisation.

Focus

Focuses on eliminating wasteful movements and saving energy of workers

Focuses on development of principles for better management

Concern

Taylor’s techniques and principles are concerned with worker’s efficiency.

Fayol’s principles are concerned with management efficiency.

Applicability

Taylor’s techniques and principles are applicable to specialised situation.

Fayol’s principles are universally applicable.

Personality

Taylor developed a personality of scientist and became famous as Father of Scientific Management.

Fayol developed the personality of a researcher and practitioner and became famous as Father of General Management.

Contribution

Major contribution was development of scientific techniques and scientific principles

Main contribution was development of fourteen principles of general management

Q.41 Discuss the relevance of Taylor and Fayol’s contribution in the contemporary business environment.

Ans. Principles of Taylor and Fayol play an important role in contemporary business environment. They aim at establishing a cause & effect relationship. They provide general guidelines to action and not ready made solution to management problems. Managers can help them in taking decisions and solving problems. They provide are developed over time by experiments and observations. These principles aim at improving efficiency and also emphasis on coordination and harmonious environment to work. They also provide insight into different business situations.

Q.42 ‘Bhasin’ limited was engaged in the business of food processing and selling its products under a popular brand. Lately the business was expanding due to good quality and reasonable prices. Also with more people working the market for processed food was increasing. New players were also coming to cash in on the new trend. In order to keep its market share in the short run the company directed its existing workforce to work overtime. But this resulted in many problems. Due to increased pressure of work the efficiency of the workers declined. Sometimes the subordinates had to work for more than one superior resulting in declining efficiency. The divisions that were previously working on one product were also made to work on two or more products. This resulted in a lot of overlapping and wastage. The workers were becoming indiscipline. The spirit of teamwork, which had characterized the company, previously was beginning to wane. Workers were feeling cheated and initiative was declining. The quality of the products was beginning to decline and market share was on the verge of decrease. Actually the company had implemented changes without creating the required infrastructure.

a. Identify the Principles of Management (out of 14 given by Henry Fayol) that were being violated by the company.

b. Explain these principles in brief.

c. What steps should the company management take in relation to the above principles to restore the company to its past glory?

Ans. Principle of division of work: This is evident from the lines: ‘divisions that were previously working on one product were also made to work on two or more products.’

  1. Principle of Esprit de corps: This is evident from lines: ‘The spirit of teamwork, which had characterised the company, previously was beginning to wane.’
  2. Principle of Discipline: This is evident from line: ‘The workers were becoming undisciplined.’
  3. Principle of initiative: This conclusion can be drawn from the lines: ‘Workers were feeling cheated and initiative was declining.’

2.

Principle of division of work: This principle of Fayol states that as far as possible the work should be divided into different parts and each individual should be assigned only one part of the work according to his ability and capability. When a particular individual will do the same work repeatedly, he will become an expert in doing that particulat task and hence benefits of specialisation will be achieved.

Principle of Esprit de corps: management principles suggested by Fayol states the need for unity among employees. Esprit de corps states that unity is strength.

Principle of Discipline: states that there should be obedience, proper conduct in relation to others, respect of authority and complying with the rules and regulations of the organisation

Principle of initiative: Fayol’s principle of initiative recommends that workers should be encouraged to develop new ideas and suggestions for the betterment of the organisation.

3.Steps should the company management take in relation to the above principles to restore the company to its past glory are:

i. Specialisation in work must be followed.

ii. Instructions must be given by one superior only to avoid confusion and chaos.

iii. More focus should be on team work.

iii. Scientific management must be followed.

Q.43 (Further information related to the above question 6) The management of company Bhasin Limited now realised its folly. In order to rectify the situation it appointed a management consultant -Mukti Consultants – to recommend a restructure plan to bring the company back on the rails.

Mukti Consultants undertook a study of the production process at the plant of the company Bhasin Limited and recommended the following changes —

•The company should introduce scientific management with regard to production.

•Production Planning including routing, scheduling, dispatching and feedback should be implemented.

•In order to separate planning from operational management ’Functional foremanship’ should be introduced.

•‘Work study’ should be undertaken to optimise the use of resources.

•‘Standardisation’ of all activities should be implemented to increase efficiency and accountability.

•To motivate the workers ‘Differential Piece Rate System’ should be implemented.

(The above changes should be introduced apart from the steps recommended as an answer to Part c – case problem 6 above.)

It was expected that the changes will bring about a radical transformation in the working of the company and it will regain its pristine glory.

a.Do you think that introduction of scientific management as recommended by M consultants will result in intended outcome?

b.What precautions should the company undertake to implement the changes?

Give your answer with regard to each technique separately as enunciated in points 1 through 6 in the case problem.

Ans.

  1. Yes, introduction of scientific management as recommended by M consultants will be helpful to the organisation. On implementing scientific management, the work will be simplified and standardised. Motivation and work study will help in reducing cost and increasing profits.
  2. Precautions should the company undertake to implement the changes are:
  1. planning should be done for production process.
  2. Standardisation should be used in different situations.
  3. Qualified, trained and specialised staff shall be recruited.
  4. Different methods of motivation shall be used to encourage the employees.

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